Retainer
Closing date:
Located in Nairobi, Kenya UNOPS Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMC sub-region currently consists of an established operations center in Uganda, Harare, Mozambique and a portfolio of engagements. This portfolio includes transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, in addition to multiple ‘operational’ projects in Tanzania, Burundi, Uganda, Kenya and several Atlantic and Indian Ocean island states.
** Functional Responsibilities
Under
the guidance and supervision of the Finance Manager, the Finance Assistant-
Retainer provides a variety of specialized finance, accounting, and clerical
functions related to project accounting and financial reporting. S/he ensures
high quality, accuracy and consistency of work and promotes a client-oriented
approach consistent with UNOPS financial rules and regulations.
S/he
will work in close collaboration with the UNOPS operations, program and
projects’ staff for resolving finance-related issues and information exchange.
Summary of Key Functions:
- Implementation of operational strategies
- Treasury functions
- Accounting, administrative and clerical support
- Financial Reporting
- Knowledge building and knowledge sharing
Provide
support to Projects in management of Operational Advances by :-
- Processing of Operational Advances (OA)
establishment requests ensuring compliance with the applicable UNOPS
Rules, regulations and rates
- Following up urgent Operational Advance requests
with IPAS finance and FG to ensure timely disbursements to the custodians.
- Support in monitoring the Tranche spending to allow
processing of the next Tranche upon 80% spending burn-rate
- Support with reconciliation of Operation Advances
after the end of activity, ensuring that the supporting documents are
Legit, authentic and the traveling allowance paid is as per the applicable
rate as agreed with the Donor .
- Assist with timely liquidation of the Operational Advances
and ensure OA closures are made timely, as appropriate.
- Maintenance of accurate records (hardcopy and
online) of all operational and financial transactions for ease of
reference and retrieval; document management, including file closures,
archiving.
- Use of technology and electronic systems and tools
to initiate work, share information with project staff and stakeholders.
Provides
support to Treasury, focusing on achievement of the following results:
- Review of payment requests in one UNOPS ERP for completeness
to ensure that documentation is complete and all information concerning
the payment has been supplied; proper accounting codes used; certification
of services rendered/goods delivered is written on the payment document
and duly signed by authorized officials; payment request is in compliance
with terms and conditions of agreement.
- Review and confirmation of appropriateness of
operational transactions processed through the interpretation and
determination of applicable UNOPS policies, regulations & rules
Provides
accounting, administrative and clerical support to the Finance Unit, focusing
on achievement of the following results:
- Preparation of Miscellaneous receipts on
miscellaneous income ( AR), review of supporting documents to ensure
completeness, accuracy and correctness of accounts codes used; entry of AR
transactions in the computerized accounting and finance system.
- Monitoring of financial recorded expenditures and
related contributions to ensure timely and accurate accounting information.
- Communication with colleagues/clients in areas
requiring verification, corrections, additional information, etc. to
improve quality of output and/or account submission and increase knowledge
base in the process.
- Monitoring of cash requirements to ensure adequate
cash to meet current payment requests.
- Ensure the maintenance of a good filing and
archiving system for the purpose of achieving quick reference and
up-to-date financial records.
Ensures
accurate financial reporting, focusing on achievement of the following results:
- Reconciliation of expenditures recorded in oneUNOPS.
- Assistance to Project Managers with oneUNOPS
reporting and analysis.
- Provision of ad-hoc financial reports as needed
including for Year-End closure.
Ensures
facilitation of knowledge building and knowledge sharing, focusing on
achievement of the following results:
- Participation in the training for the operations/
projects staff on Finance.
- Contributions to knowledge networks and communities
of practice.
Monitoring
and Progress Controls
The
key results have an impact on the overall execution of the UNOPS financial
services. Accurate data entry and presentation of financial information and a
client-oriented approach enhances UNOPS’ capability to effectively and
efficiently manage financial resources.
- A secondary school certificate or equivalent
qualification is required;
- University degree or diploma or certification in
related subjects; accounting, business administration or related areas is
desirable but not required.
- A minimum of four (4) years of relevant finance
experience at the national or international level is required;
- A minimum of one (1) year of knowledge and
experience in Accounting Reconciliation or cash management or/and ERP
systems or a combination of any two or the three of the above skills is
required;
- Knowledge and experience in Accounting and Financial
Reporting is desired;
- Experience in the use of Google Suite applications
as well as in handling of web-based management systems is desirable.
- Fluency in English (writing, reading and speaking)
is required.
Treats
all individuals with respect; responds sensitively to differences and
encourages others to do the same. Upholds organizational and ethical norms.
Maintains high standards of trustworthiness. Role model for diversity and
inclusion.
Efficiently
establishes an appropriate course of action for self and/or others to accomplish
a goal. Actions lead to total task accomplishment through concern for quality
in all areas. Sees opportunities and takes the initiative to act on them.
Understands that responsible use of resources maximizes our impact on our
beneficiaries.
Open
to change and flexible in a fast paced environment. Effectively adapts own
approach to suit changing circumstances or requirements. Reflects on
experiences and modifies own behavior. Performance is consistent, even under
pressure. Always pursues continuous improvements.
Evaluates
data and courses of action to reach logical, pragmatic decisions. Takes an
unbiased, rational approach with calculated risks. Applies innovation and
creativity to problem-solving.
Expresses
ideas or facts in a clear, concise and open manner. Communication indicates a
consideration for the feelings and needs of others. Actively listens and
proactively shares knowledge. Handles conflict effectively, by overcoming
differences of opinion and finding common ground.
** Contract type, level and duration
Contract
type: Local Individual Contractor Agreement (LICA) Contract
level: LICA 4/ ICS 4
Contract duration: Five (5) months
renewable subject to satisfactory performance and funding availability
For
more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that the closing date is midnight
Copenhagen time
- Applications received after the closing date will
not be considered.
- Only those candidates that are short-listed for
interviews will be notified.
- Qualified
female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates
with special needs, upon request.
- Work
life harmonization – UNOPS values its people and recognizes the importance
of balancing professional and personal demands. We have a progressive
policy on work-life harmonization and offer several flexible working
options. This policy applies to UNOPS personnel on all contract types
- This
is a local post. As such, it is only open to Kenyan Nationals.
- This
position is based in a family duty station.
- For retainer contracts, you must complete a few
Mandatory Courses (around 4 hours) in your own time, before providing
services to UNOPS.
- The incumbent is responsible to abide by security
policies, administrative instructions, plans and procedures of the UN
Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct
background checks on all potential recruits/interns.
Recruitment/internship in
UNOPS is contingent on the results of such checks.
** Background Information – UNOPS
UNOPS
is an operational arm of the United Nations, supporting the successful
implementation of its partners’ peacebuilding, humanitarian and development
projects around the world. Our mission is to help people build better lives and
countries achieve sustainable development.
UNOPS
areas of expertise cover infrastructure, procurement, project management,
financial management and human resources.
Working with us
UNOPS
offers short- and long-term work opportunities in diverse and challenging
environments across the globe. We are looking for creative, results-focused
professionals with skills in a range of disciplines.
Diversity
With
over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on
behalf of UNOPS partners spread across 80 countries, our workforce represents a
wide range of nationalities and cultures. We promote a balanced, diverse
workforce — a strength that helps us better understand and address our
partners’ needs, and continually strive to improve our gender balance through
initiatives and policies that encourage recruitment of qualified female
candidates.
Work life harmonization
UNOPS
values its people and recognizes the importance of balancing professional and
personal demands.
https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=22262#1