Vacancy No: TUMEL/PROC/ASS/005/12/2021
A Procurement Assistant is a supply chain and logistics professional specialized in ensuring the cost-effective purchase of all materials and services as required by the procurement plan whilst ensuring quality control and compliance with the Company’s policies and procedures. The successful candidate will ensure that procurement practices are undertaken as per the instructions of the Procurement Officer while enforcing transparency and accountability in the procurement process to ensure value for money. The ideal candidate MUST have at least 1 year experience as a procurement assistant.
Vacancy No. No. of Posts
Key responsibilities:
- Identification
of needs from user departments through weekly standard
- requisition
and categorizing requests into discrete groups of similar products.
- Keeping
a detailed and organized stocks control management system for auditing
purposes.
- Conduct
market research to identify potential suppliers suitable to fulfilling our
requirement
- Inviting
and analyzing negotiated quotations through submission of Standard quote
comparison
- Raising
purchase orders to respective suppliers based on user department’s
requirements and following up with accounts team regarding payment.
- Coordinating
delivery of goods within specified lead time with suppliers by confirming
PO, Delivery note, invoice match quality and specifications before
acceptance of goods
- Ensure
safe custody of procurement related documents such as invoices and
delivery notes for purposes of reference, supplier dispute and
reconciliation of accounts.
- Represent
the interest of the company in all supplier negotiations, ensure the
company gets best deals that project the best value for money, setup, and
manage supplier contracts.
- Carry
out other duties and responsibilities as may be assigned from time to time
by your immediate supervisor or other persons in authority.
Professional Requirements and Qualifications:
- A
Diploma in Procurement and Supplies Management or Certificate in Stores
Management
- Must
be a Member of Kenya Institute of Supplies Management (KISM).
- Good
working knowledge with Microsoft Excel
- Work
experience of a minimum of 1 year in a busy procurement environment
preferably in government set up.
- You
have strong project management skills: able to juggle multiple tasks and
meet deadlines and targets.
- Excitement
about our organizational culture—and in particular, be fired up to
challenge yourself by embracing mutual vulnerability and a fire-hose of
feedback.
- You
are a strong team player with excellent interpersonal skills.
- You
have excellent communication skills, both oral and written
- You
are a quick learner with a strong growth mindset
How To Apply
If you are up to the
challenge, possess the necessary qualification and experience, please send your
application including an application letter, an updated CV, Academic and
professional certificates and a copy of your National Identity Card on or
before 26th August, 2021 before 5:00 pm.
The Application should be addressed to; The Ag. Managing Director Technical
University of Mombasa Enterprises Limited (TUMEL) P.O BOX 90420-00800 Mombasa.
Email applications to be sent to: applications@tumel.co.ke