Closing date: July 21, 2021
INTERNSHIP | 6 MONTHS | SEPTEMBER 2021
ACTED
Since 1993, as an international non-governmental organization, ACTED has
been committed to immediate humanitarian relief to support those in urgent need
and protect people’s dignity, while co-creating longer term opportunities for
sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in
meeting their needs in hard to reach areas. With a team of 4,600 national staff
400 international staff, ACTED is active in 38 countries and implements more
than 500 projects a year reaching over 20 million beneficiaries.
ACTED
Kenya
ACTED has been present in Kenya since 2006 with a coordination office in
Nairobi. The teams in Kenya are implementing projects to meet the needs of
populations regularly affected by drought. Local communities are supported with
improved access to food, protection of livelihoods and increased access to
basic services such as sanitation, clean water. The NGO also works with local
governments and community peace committees to promote social cohesion and
integration.
You
will be in charge of
1.
Grant Management
- Contract
follow-up;
- Communicate
contractual obligations in particular with regards to reporting deadlines
to Programme, AMEU and FLATS team;
- When any
issue is identified in meeting deliverables in the given timeframe and
budget, inform relevant staff in country and seek ACTED HQ Program
Department advice on potential solutions that would meet donor rules;
- Reporting;
- Participate
in and take minutes of kick-off and close out meetings for each project;
- Write
quality narrative reports, reflecting the progress and status of projects
in a transparent, timely and professional manner, in liaison with ACTED HQ
Grant Management Unit (GMU) and finance, which will contribute ultimately
to steady cash inflow;
- Work in
close relation with AMEU to incorporate AME data (incl. data on input,
process, output, outcome and impact indicators, lessons learnt and best
practices) in reports and review M&E reports from AMEU;
- Liaise
with FLATS teams when preparing reports, especially with finance to ensure
greater coherence between financial and narrative reports by crosschecking
the matching of data in the narrative and financial reports;
- Contribute
to the monthly update of the Reporting Follow Up (RFU) and ensure smooth
and regular communication with ACTED HQ GMU;
- Address ad
hoc requests from donors in liaison with the CD, Programme and support
teams;
- Partner
Follow-up;
- Ensure
partners report to ACTED in a timely and qualitative manner as per the
requirements of the grant agreement.
2.
Internal Coordination
- Internal
Coordination and Communication;
- Facilitate
interdepartmental communication and information sharing from the Base, to
the Area, Capital, and even up to the regional and HQ offices by taking
minutes of the various ACTED coordination meetings;
- Send
meeting minutes in a timely manner to HQ;
- Inform
ACTED HQ GMU and finance of latest developments, opportunities and
challenges so that GMU can best advice on the way forward;
- Filing;
- File
properly contractual project documents both in hard and soft copies;
- Update
regularly the Resource Centre at the office with appropriate and relevant
external and internal resources.
3.
External Communication
Contribute to ACTED external communication strategy by feeding regularly
ACTED HQ Communication Department with informal updates on projects, a flash
news, pictures, articles on projects progress and/or specific events for ACTED
communication tools, including, but not limited to, ACTED Newsletter, websites
and ACTED Annual Report.
4.
Fundraising
- External
relations;
- Update
regularly a directory of donors, international and local NGOs, other partners
and stakeholders;
- Contribute
when required to the reporting to national and local authorities as
required by ACTED registration/legal status in country;
- In the
absence of Technical Coordinators, participate in key clusters and/or
working group meetings;
- Contribution
to proposal development;
- Contribute
when required to the development of fundraising documents (Expression of
Interests/concept notes/proposals) in line with ACTED country strategy and
donor requirements and in close collaboration with ACTED HQ GMU (Grant
Management Unit) and finance;
- Liaise
with Area Coordinators, Project Managers and Technical Coordinators to
ensurethat proposals are relevant and technically sound;
- Incorporate
learning from previous interventions (e.g. lessons learnt and best
practices) into new proposals;
- Contracting;
- Contribute
to addressing in a timely manner all comments by donors on proposals in
liaison with relevant staff in country and ACTED HQ GMU and finance.
Expected
skills and qualifications
- Postgraduate
diploma in international relations/political sciences
- Previous
related work experience, w/knowledge of proposal writing and donor
relations
- Ability to
work efficiently under pressure
- Ability to
work in an unstable security environment moving
- Willingness
to work and live in often remote areas under basic conditions
Conditions
Status : volunteer
- Living
allowance of 300 USD
- Lodging
and food provided in the ACTED Guesthouse
- Flights
tickets in and out + Visa taken in charge by ACTED
- Provision
of medical and repatriation insurances
How to
Apply
Send your application by
email (jobs@acted.org) under Ref: PDV/HOA