Position: Program Finance Manager – DREAMS
Date of Commencement of
Duty: July, 2021
Duty Station: Nairobi
CSA Office
Duration: 1 year,
renewable contract
Job description
Reporting to the Program Manager with oversight loop to CSA Finance Manager, the Program Finance Manager serves as the DREAMS TUMIKIA MTOTO financial liaison to both CSA, the Prime and the program team, and as an external liaison with donors. To ensure congruity and consistency of financial policies and procedures, the Program
Finance Manager will be
a member of both the DREAMS TUMIKIA MTOTO Program team and the CSA
Finance department.
The Program Finance
Manager is responsible for the financial management of a portfolio of the
DREAMS TUMIKIA MTOTO program. Working closely with the program teams, the
position’s main responsibilities include: reviewing and preparing annual
workplan budgets, Program budgets, disbursement requests and other
financial reports to donors; thorough tracking and analysis of program
expenditures; management of cash flow; ensuring compliance with CSA and
USAID rules and regulations, alerting the program team of any project
financial risk; and providing staff training in close coordination with
Compliance Advisor.
Responsibilities
- Maintain primary relationship
with donors and serve as the liaison to program teams as it relates
to the financial management of the assigned portfolio. • Provide
technical assistance to program staff to support the preparation of
proposal budgets, annual project and budget modifications (if needed). • Prepare
budget narratives for proposal budgets and ensure all budgets
accurately cover the personnel and operating costs reflected in the
program narrative. • For current portfolio program, prepare
project budgets and budget modifications as needed.
- Prepare
cash disbursement requests, financial reports, accruals, and other
financial deliverables.
- Carefully
track and report program expenses, burn rates, and cash received
from the donor on a monthly basis. Alert finance and program teams
when there is any financial risks for projects
- Ensure
budgets and other financial information is correctly represented in
financial and project management systems. Maintain the hard and electronic
file for the reports.
- Responsible
for effective program audit conducted by internal audit or external
auditors including statutory audits.
- Assist CSA in responding to
audit requests from donors, developing financial management tools,
and managing close-out processes for the program. • Perform
project variance analysis and provide updated projections to support
internal management and/or donor requirements.
- Maintain
strong financial controls to guarantee compliance with CSA and donor
regulations.
- Conduct
regular field visits to program implementation sites in Nairobi and
Kiambu Counties in order to assess financial management of the program and
to train field program Accountants.
- In
conjunction with program team, CSA management, review all grant
agreements, contracts, and modifications for the program, review
procurement requests and procurement plan and ensure that key
processes are followed so that financial risk assessment receives
consistent attention and direct support.
- Ensure
compliance with donor rules and regulations
- Ensure
DA1 for invoices with amount of $500 and more are done and submitted
to the Prime in time.
Qualifications
- Master’s
Degree in finance, accounting or related field. CPA qualification or
its equivalent with active membership in in accounting professional
body with at least 7 years related prior work experience including
at least five years managing U.S government funded programs.
- Knowledge of US
Government/Federal rules and regulations is required. • Interest
in public health programs as well as an understanding of the synergy
between the programmatic, operational, and financial components of
public health initiatives.
- Ability
to perform duties that require a close attention to detail.
- Ability
to communicate effectively across cultures including:
- Asking
for information in a way that is very clear and specific;
- Conducting and facilitating
trainings skills for teams both programmatic and financial; and
interacting respectfully with internal and external stakeholders. • Oral
and written proficiency in English.
- Ability
to prioritize workload, assume responsibility for work, and follow
through to completion.
- Ability
and willingness to work under pressure as a part of a program
delivery team.
- Highly computer literate
including knowledge of Microsoft software products, and strong Excel skills, including
accounting systems.
How to apply
Written applications
including Cover Letter and Curriculum Vitae indicating position and the
county/ward applied for with day-time contact phone number(s) of three
references
The application should reach the Administrative
Manager by not later than June 14th, 2021 on E-mail: csa@csakenya.org
The Administrative Manager
Center for the Study of Adolescence
Mbaazi Avenue, Off Kingara Road, Lavington
P.O. Box 19329-00202, Nairobi; E-mail: csa@csakenya.org