Job Title: Finance Coordinator
Section: Business
Services
Department: Finance
Location / Work
station: Kibera
Working
Hours: Monday – Friday | 8.00 AM – 5.00 PM
Reports to: Finance
Officer
Direct
reports: Finance Assistant
Job Description
To be responsible for
bookkeeping tasks as well as providing support on finance and project budget
management functions, all this to enable SHOFCO to achieve its strategic
objectives.
Responsibilities
- Gather and collect all financial data and
information and verify whether it has been accurately entered in the
system.
- Create suppliers in the SAP System using official
documents provided by suppliers i.e. ensure addresses, credit terms,
correct bank details and ensure all the supplier details are up-to-date at
all times.
- Perform and document supplier/vendor sanction
checks as required and spot checks on bank details through direct calls.
- Support in maintaining a record of funds disbursed
to sub-grantees.
- Maintain ledgers and contribute to regular
financial reporting as well as budgeting/forecasting functions and audit
related routines.
- Assist in tracking journal entries by reviewing
the source documentation and making relevant adjustments.
- Process all financial transactions in the SAP to
enable accurate financial reporting and monitoring.
- Record and process supplier invoices and staff and
other meeting participants’ expense claims in the SAP and attach the
scanned copied of the invoices/Support documents.
- Payroll processing and issuance of payslips to
staff
- Maintain and record revenue, purchase and nominal
ledgers.
- Initiate, record and confirm payments to suppliers
and service providers through bank, cheques and M-Pesa and send
remittances to suppliers once payments are approved.
- Monitoring daily bank balances and negotiating
exchange rates at the bank.
- Maintain banking files, including a list of
signatories and agents.
- Ensure all finance documents are scanned, filed
and stored safely in the safe
- Assist with month end close processes as assigned.
- Follow up for open POs and requests that are over
1 month to ensure they are expeditiously acted upon by the procurement and
inventory team.
- Track all advances issued to staff for projects,
weekly expenses and travel activities.
- Prepare monthly bank, M-pesa and SAP
reconciliations to ensure records and information entered are accurate.
- Assist in the preparation of year-end accounting
and audit related routines.
- Responsible for filing statutory returns. i.e.
PAYE, NHIF, NSSF,WHT,VAT Withholding, Annual return
- Provide support in preparing donor reports and
financial reports for the different stakeholders.
- Maintain an accurate filing system by processing
the checks, expense reports and reconciliation of accounts.
- Oversee reconciliation and proper reporting for
SHOFCO’s affiliates, SUN & SUN Duka.
- Support in grant management ensuring timely grant
reporting. Maintain a schedule of all grants and reporting requirements.
Qualifications
- Diploma In Business AdministrationDiploma
In Finance And Accounting
- Diploma in Finance and Accounting, Business
Administration or any other related field
- Qualification in Accounting – CPA, ACCA, or
similar will be desirable
- 3 years experience in the finance department
- A working understanding of financial statistics
and accounting principles
- Working knowledge of statutory legislation and
regulations.
- Proficient user of finance software
How to apply
All applications to be
submitted before 11th June 2021