Position: Finance Assistant
Location: Lodwar
Job description
Finance
Assistant will be responsible for ensuring IRC systems and procedures of
internal controls are followed when contributing financial transactions and
ensuring there is enough cash to implement the program activities.
Responsibilities
Field Finance Reporting
- Ensure all cash books are
closed and cash count conducted every month end.
- Ensure all bank books are
closed and the period bank statement acquired at the end of the month.
- Prepare cashbook spreadsheets
to upload stage ready for review by Senior Finance Officer before
submission to Nairobi Finance.
- Rubber stamp ‘paid’ on all such
documents once checks and cash vouchers are signed before filing.
- Maintain an organized, well
documented (all files must be labeled accurately and visibly) and
sequential filing system for all disbursement vouchers. Ensure that files
with original documentations are sent to Nairobi monthly and scanned
copies stored safely in the box folder.
Bank and Cash
Management
- Maintain petty cash at the set
limit always ensuring no cash shortage.
- Ensure that all cash received
is duly receipted, coded, and promptly banked.
- Perform supervised petty cash
counts every Friday.
- Ensure that payments are fully
supported and are authorized at set limits as per IRC Kenya delineation
chart before disbursement.
- Make payments to vendors, MOH
and staff through Citi direct platform ensuring the payee and the Mpesa
details are as committed in the payment document.
- Update the online BVA platform
after reviewing a document and tick paid when payment is done.
- Assist in preparation of bank
reconciliation statement monthly.
- Supervise and track cash
advanced to program and support staff monthly ensuring that liquidation
reports are prepared, and correction journals raised ready for review by
Senior Finance Officer.
Budgets and BvA
- Review funding allocation to
enable accurate guidance to programs and proper coding.
- Closely Supervise all grants to
ensure there are not over/underspends by checking expenditures on the
Budget Vs Actual (BvA) Reports.
- Review of actual vs. Budget
results to ensure maximum utilization of budgeted amounts and to provide
recommendations for realignment as required.
Internal Controls
- Review controls and supervise
compliance with established procedures.
- Prepare written reports which
identify key issues and provide recommendations for improving control
processes or procedures.
Training and
Support
- Train staff on IRC Accounting
procedures and requirements, assist the program team in Finance related
issues and activities.
- Review Financial data
submitted, identify problems being encountered and recommend corrective
action.
- Carry out Senior Finance
Officer duties in his/her absence.
- Be willing and ready to
participate in field staff exchange programs.
- Be receptive to the training
IRC will give to develop your technical and professional competence.
- Be adaptable and flexible with
a view to handling new tasks and new assignments at the right time.
- To always act in accordance
with IRC Policies, Kenyan Law and Standard accounting practice.
- Any other duties as may be
assigned by supervisor.
Qualifications
- Degree in Finance or Accounting
- CPA II qualification
- At least three years of finance
and accounting experience in a similar position, preferably within an
INGO/NGO.
- Knowledge of fund accounting,
procurement, and financial management of US and GFFO Cooperative
Agreements.
- Knowledge of Microsoft Office
software.
- Excellent interpersonal,
organizational, and time leadership skills
- Encouraging personnel
management style and ability to work in and as a team.
- Strong leadership skills
- Excellent spoken and written
English.
- Proficiency in Turkana will be
an added advantage.
How to apply
