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Administration Assistant Job in Kenya

Duties and Responsibilities

  • Supporting department supervisors in hiring of casuals and sending out correspondence to new/prospective hires.
  • Assist in the recruitment process.
  • Supporting the onboarding and orientation of new team members.
  • Supporting in disciplinary processes and coordinating with the respective managers in sending out correspondence related to disciplinary actions.
  • Perform background checks on all new staff by checking references with professional referees to ensure a fair and objective recruitment process and a true picture of prospective employees is presented to management.
  • Keeping abreast of developments in various areas of human resources.
  • Maintain the personnel filing system for all staff in Kenya and ensure that all files have necessary information to comply with audit requirements.
  • Supporting in off boarding of team members leaving the company and ensuring that all company assets are well accounted for.
  • Managing the attendance data and leave application process to ensure that every team member’s leave days are updated in the system.
  • Respond to all HR queries, follow up on information related to contracts, recruitment, security and safety of staff.
  • Providing general support and coordination of office activities.
  • Monitoring cleaning and building maintenance.
  • Monitoring and payment of utility bills.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Contributes to team effort by accomplishing related results as needed.
  • Overseeing the loading process to ensure correct loading.
  • Managing the logistics team in liaison with the dispatch team.
  • Fueling and ensuring timely vehicle repairs.
  • Any other duty that may be assigned to you.

Qualifications

  • At least a diploma or a certificate in HR or a business related course.
  • At least 2 years working in a similar field managing logistics.
  • Good communication skills both written and spoken.
  • Strong work ethics and integrity.
  • A team player who takes initiatives.

How to apply:

Suitable candidates to send CV and cover letter to Jobs@elexproducts.com by COB 30th June 2021.
Elex Products Limited is an equal opportunity Employer and does not discriminate the applicants on any basis.
Only shortlisted candidates will be contacted.

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