The Position:
KCB Foundation directs the delivery of corporate citizenship responsibilities on behalf of the KCB Group. Over the past 7 years, the KCB Foundation has supported grassroots communities in Kenya to prioritize education, grow small enterprises, improve health status, protect the environment and access humanitarian aid. Financial support for these programmes is provided primarily by KCB which commits 1% of its pre-tax profits to support community development. In order to guarantee optimum impact for communities involved in its programmes, the KCB Foundation forges strategic partnerships, deploys appropriate expertise and tracks results on a continuous basis.
Reporting to the Manager Finance & Administration, the job
holder is responsible for programme and grant accounting management. He/She
shall be accountable for provision of high-quality financial reports to both
management and donors for decision making and accountability, as well as
general financial processing such as reconciliations, asset management, audit
liaison, payroll and payments processing and fund disbursement.
Key Responsibilities
- Prepare
and manage annual Programme operational budgets by determining funds
available for the programme, determining activities scheduled for the year
and their cost and translating these to an operational budget for KCBF.
- Participate
in and review new proposal development, ensuring proposals are done as per
donor and KCBF Financial requirements.
- Provide
financial oversight and financial guidance to Programme Managers and
programme finance staff for efficient running of the programme.
- Review
all stores purchase requisitions to ensure financial and procurement
policies are followed before Local Purchase Orders (LPOs) are raised.
- Undertake
Financial Assessment, Support and Management of Sub-grantees/ Implementing
partners in line with donor policies.
- Provide
financial knowledge and expertise to programme teams to support
decision-making, including holding regular review meetings with Programme
Managers to discuss and resolve various financial and accounting issues
and queries.
- Review
programme financial performance, working with the Programme leadership to
identify risk areas and develop mitigations.
- Review
Procurement documentation for goods and services, ensuring that they have
been properly coded, authorized and are in line with donor requirements.
- Regularly
monitor cash balances per project to ensure projects are adequately funded.
- Review
donor financial statements and reports and follow up with Programme
managers on call down requests as specified in the respective grant
agreements and other internal financial reports.
- Review
monthly income and expense statements to ensure expenditure is in line
with donor budgets.
- Lead
the preparation of quality donor reports, finance policies and procedures
and interpretation of the Standard Operating Procedures (SOPs).
- Support
in new system developments and Improvements in the existing systems.
- Conduct
capacity building for staff on use of financial systems and compliance to
donor rules and regulations as well as KCBF policies.
- Oversee
project audits as scheduled and in external and project audits by
providing auditors with accounting documents as requested and providing
explanations for audit queries.
- Implement
and review audit findings to ensure previous findings do not recur and
communicate audit findings to non-financial staff to mitigate risk.
Qualifications
To be considered for the
role, the successful applicant should have the following:
- Be
a holder of a bachelor’s degree preferably in Finance, Accounting,
Commerce or related field from a recognized institution.
- Professional
qualifications such as CPA(K)/ ACCA(UK) or equivalent is required.
- Membership
to a relevant professional body is required.
- Have
relevant work experience of 5 years and above in a similar role with
experience managing donor funded projects.
- At
least 3 years in budgeting & procurement.
- Extensive
knowledge and expertise in monitoring & evaluation.
- Excellent
people management and relationship management skills.
How to Apply
To be considered your
application must be received by Monday, 28th June 2021.
Qualified candidates
with disability are encouraged to apply.
Only short-listed
candidates will be contacted.