Position: Receptionist (1 Position)) K MR 7 Vacancy No. FN-04-05-21
Reports to: Retention Officer
Location: Kisumu
Duration: 1 Year
Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a
probation period
Responsibilities
- Receive
and welcome all visitors to the study clinic
- Receive
and welcome referred participants for screening and possible enrollment
and follow up
- Schedule
appointments with
- Organize
in liaison with the clinic lead and Outreach coordinator, schedules for
study participants
- Counter-checking
completeness of locator
information forms after
screening/enrollment and during follow-up visits.
- Facilitate
efficient participant flow within the
- Receive
all external and internal calls to the
- Receive
parcels and direct them to respective staff
- Write
regular reports on the participant clinic flow, appointments and
- Maintain
participant schedule database, re imbursement and ensure they are
refreshed and comfortable as they
- Observe
participants’ and visitors’ traffic within the clinic
- Receive
all parcels delivered at the reception, track and disburse appropriately
- Maintain
the study participant link log and all registers, diaries and appointment
cards, ensuring confidentiality and safe storage of these documents
- Updating
participant link log
- Communicate
well with all visitors at the reception including study Chanel all issues
raised appropriately
- Take
minutes during study site meetings and send them out on time
- Liaise
with the PI and maintain her diary
- Facilitate
study regulatory approvals, forwarding submission package to SERU/PPB and
follow up of the approvals with the Nairobi CMR office
- Ensure
participant retention
Qualifications
- Minimum
diploma in Secretarial, Front Office Administration, hospitality or any
other relevant courses
- Excellent
knowledge and extensive experience in computer applications, MS word,
Excel, and access
- At
least two (2) years Clinical research experience
Desirable Qualities
- Organizational
and time management
- Must
be a good communicator, good listener, patient, proactive and with vast
knowledge in Public relation
- Excellent
social and public relations skills
- Computer
literacy
- Data
entry skills
- Ability
to follow instructions, good listener, honest and attention to detail
- Fair
Knowledge and experience in finance and budgets
How to Apply
- Letter
of Application (Indicate Vacancy Number on the
subject line)
- Current
Resume or Curriculum Vitae with Telephone number and e- mail address
- Two
letters of reference with contact telephone numbers
- Copies
of Academic Certificates and Transcripts
- A
copy of the latest pay slip (if applicable)
- A
copy of National Identity card or passport
All applications to be
done through email hrrctp@kemri-ucsf.org
Closing Date: 7th June,2021
KEMRI or any of its programs, Studies or Projects does not solicit
for Money or any form of reward for a Job applicant to be considered for
employment. Any such requests should be immediately reported to the HR
department. Canvassing will lead to automatic disqualification.
KEMRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO
DIVERSITY; PERSONS WITH DISABILITY, WOMEN YOUTH AND THOSE FROM MARGINALIZED
AREAS ARE ENCOURAGED TO APPLY.
only Shortlisted candidates will be contacted.