Our Client is one of the leading oil and gas companies in the region, they are looking at adding to their pool of competent staffing a Personal Assistant / Receptionist.
The successful candidate will provide general office support
with a variety of clerical activities and related tasks.
She/He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Location: Nairobi
Responsibilities:
·
Acting as a first point of contact: dealing with correspondence
and phone calls
·
Taking and retrieving messages for various personnel
·
Managing diaries and organising meetings and appointments, and
controlling access to the Managing Director
·
Booking and arranging travel, transport and accommodation
·
Organising events and conferences when required
·
Reminding the Managing Director of important tasks and deadlines
·
Typing, compiling and preparing reports, presentations and
correspondence
·
Managing databases and filing systems
·
Implementing and maintaining procedures/administrative systems
·
Liaising with staff, suppliers and clients
·
Collating and filing expenses
·
Provides callers with information such as company address,
directions to the company location, company fax numbers, company website and
other related information
·
Assists in the ordering, receiving, stocking and distribution of
office supplies.
·
Coordinates the pick-up and delivery of mails
·
Assists with other related clerical duties such as photocopying,
faxing, filing and collating.
·
Coordinate and manage minutes and action lists from meetings
·
Coordinate and arrange company functions/exhibitions
Qualification & Experience
·
Degree in Office management, Secretarial Studies, Business
Administration or related field of study
·
At least 3 years continuous experience as a personal
assistant/receptionist
Key Skills:
·
Advanced Microsoft Office Skills
·
Must exhibit good emotional intelligence
·
Discretion and trustworthiness
·
Flexibility and adaptability
·
Good oral and written communication skills
·
Organisational skills and the ability to multitask
·
The ability to be proactive and take the initiative
·
Attention to detail
·
Tact and diplomacy
·
Communication skills
How to Apply
Qualified and interested applicants should send their detailed
CV, indicating their current and expected salaries to
balteumconsultants@gmail.com not later than 5pm on 7th May 2021.
Only shortlisted candidates will be contacted.
“Our client embraces equal opportunity for all”.
