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Personal Assistant / Receptionist Job in Nairobi, Kenya

Our Client is one of the leading oil and gas companies in the region, they are looking at adding to their pool of competent staffing a Personal Assistant / Receptionist.

The successful candidate will provide general office support with a variety of clerical activities and related tasks.

She/He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Location: Nairobi


·         Acting as a first point of contact: dealing with correspondence and phone calls

·         Taking and retrieving messages for various personnel

·         Managing diaries and organising meetings and appointments, and controlling access to the Managing Director

·         Booking and arranging travel, transport and accommodation

·         Organising events and conferences when required

·         Reminding the Managing Director of important tasks and deadlines

·         Typing, compiling and preparing reports, presentations and correspondence

·         Managing databases and filing systems

·         Implementing and maintaining procedures/administrative systems

·         Liaising with staff, suppliers and clients

·         Collating and filing expenses

·         Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

·         Assists in the ordering, receiving, stocking and distribution of office supplies.

·         Coordinates the pick-up and delivery of mails

·         Assists with other related clerical duties such as photocopying, faxing, filing and collating.

·         Coordinate and manage minutes and action lists from meetings

·         Coordinate and arrange company functions/exhibitions

Qualification & Experience

·         Degree in Office management, Secretarial Studies, Business Administration or related field of study

·         At least 3 years continuous experience as a personal assistant/receptionist

Key Skills:

·         Advanced Microsoft Office Skills

·         Must exhibit good emotional intelligence

·         Discretion and trustworthiness

·         Flexibility and adaptability

·         Good oral and written communication skills

·         Organisational skills and the ability to multitask

·         The ability to be proactive and take the initiative

·         Attention to detail

·         Tact and diplomacy

·         Communication skills

How to Apply

Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to not later than 5pm on 7th May 2021.

Only shortlisted candidates will be contacted.

“Our client embraces equal opportunity for all”.

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