(REF: EAC/HR/2020-21/05),
Grade: P3
Organ:
EAC Secretariat
Directorate: Human Resource and
Administration
Department: Administration
Reports to: Director, Human Resource and Administration
Duty Station: Arusha, Tanzania
Main Purpose of the Job
To provide efficient
administrative services and logistical support for EAC activities
Duties and Responsibilities:
- Ensure
cost effective and efficient procurement of goods and services.
- Provide
protocol services to visitors and dignitaries.
- Liaise
with the Ministries of Foreign Affairs and International Cooperation of
the Partner States in respect of Immunities and Privileges of EAC Staff in
accordance with Article (73) of the Treaty establishing the EAC and the
Headquarters Agreement including handling of diplomatic correspondences on
Identity Cards, accreditation, visas, and resident permits.
- Ensure
practical working relations with the East African Court of Justice and the
East African Legislative Assembly.
- Handle
management of transport, including planning, allocation, maintenance,
insurance, vehicle registration, controlling and accounting for fuel and
making regular reports.
- Liaise
with the Accounts Section to ensure payments for goods and services
delivered are effected.
- Facilitate
audit exercises in relation to administrative services.
- Carry
out general office management and coordinate provision of conference,
protocol, procurement, and security and estates management services.
- Prepare
progress and annual reports and follow up on implementation of Council and
Summit decisions related to administrative matters of the Community.
Qualifications and experience:
- A
Masters Degree in Public Administration, Business Administration or
equivalent qualification from a recognized University.
- 10
years of experience in a similar or related position with 5 at senior
level. Substantial Knowledge of procurement procedures and
consular/protocol services is essential. Experience in working with
similar organizations or institutions will be an added advantage.
Skills and competencies:
Analytical skills,
administrative skills, organization skills, communication skills,
decision-making skills, negotiation skills, team building skills, networking
skills, result oriented skills, supervisory skills, management skills,
leadership skills, research skills, negotiation skills, networking, and
computer skills. Ability to work under minimum supervision, innovativeness,
problem-solving, working in a multi-cultural environment and managing
diversity. Must be proficient in computer applications.
Eligibility for applications:
Applicants from all EAC
Partner States are eligible to apply for the above position
Terms and Conditions of Service :
The above position is
tenable for a contract of five (5) years renewable once .
This position is subject
to the application of the Quota System.
Fringe Benefits:
The established posts
offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
Education Qualifications:
All candidates applying
must have qualifications that are recognized by the relevant national
accreditation body in their respective Partner State. This condition is
applicable for locally and internationally attained qualifications.
All professions that
require registration with the specific professional bodies will be expected to
do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience:
Internship, training and
apprenticeship will not be considered as relevant work experience.
Equal Opportunity:
The EAC is an equal
opportunity employer; therefore, female candidates are particularly encouraged
to apply. EAC will only respond to those candidates who strictly meet the set
requirements.
How to Apply
Interested candidates
who meet the qualification and experience requirements for the above mentioned
position are advised to :
- Fill
in the application form attached (download from here);
- attach
their application letter, a detailed CV, Copies of
certified academic certificates , and a copy of National
Identity Card or Passport in PDF format scanned in one (1) file.
- Please
quote the respective reference number on both the application letter and
envelope.
- For
electronic submission, please quote the respective reference number on the
subject of the email and send to the address given below.
This is a re-advertised position, however, previous applicants are
invited to resubmit their applications.
Applications should be
submitted to the address below not later than Friday, 11th June 2021.
Please note:
1.
You may submit your application either electronically or in hard copy but not
both.
2.
Applications which do not :
·
- have EAC
application form;
- indicate nationality and age;
- have the reference number;
- or have an application letter
attached;
- have certified copies of their
academic degrees and other professional Certificates;
- or fail to provide three
referees will be disqualified.
3.
Only qualified candidates will be contacted
4.
EAC Staff Rules and Regulations preclude considerations of applicants above 55
years of age.
Please note that EAC does not require candidates to pay money for
the recruitment process. All invitations for interviews will be done in writing.
A due diligence will be
conducted for all successful candidates in respect of their academic
certificates (certification by a recognized higher education body in
respective Partner States) and employment records .