Job Title : Administration Manager
Work Location : Nairobi
Job Description
The main purpose of the
role is to oversee business operations which include supervising the
administrative team working in housekeeping, facilities, and reception, and is
responsible for ensuring the M-KOPA office is well maintained.
Responsibilities
- Developing strategic initiatives for the
administration department in line with the corporate strategy including;
- Developing, implementing, and continuously
reviewing the operating policies and procedures of the department
- Developing service level agreements that
facilitate the provision of administrative, recreational, and transport
services
- Overseeing general administrative activities which
include the provision of transport, cleaning services, switchboard in
liaison with IT department, and other outsourced services
- Ensuring the efficient provision of transport,
security, cleaning services, and water supply in the M-KOPA office
- Ensuring compliance with company Health &
Safety policy including co-coordinating disaster management and emergency
response activities in liaison with the EHS Manager
- Overseeing the provision of efficient records
management including fuel consumption and vehicle utilization and
preparing responses to audit queries and present to auditors when called
upon
- Responsible for maintaining the relations and
managing service contracts and service level agreements for outsourced
services delivering cleaning, repair & maintenance services at the
M-KOPA office.
- Overseeing the supervision of inspections of the
building and prescribing remedial measures
- Ensuring the office is well stocked with necessary
supplies, and all equipment is working and properly maintained.
- Working with finance and management team to set
budgets, monitor spending, and expenses.
- Hiring, training, and evaluating employees within
the administrative department, and taking corrective action where
necessary
Qualifications
- Relevant qualification in Public Administration,
Business Administration, Social Science Human Resource Management, or
equivalent
- Be proficient in computer applications
- Familiarity with office management
procedures and basic accounting principles
- Good communication skills
- Flexible, open to change, good attitude,
self-drive, a great time manage
How to apply
