Vacant Position: Office Administration Manager
Location: Nairobi, Kenya
Industry: Fintech
Our Client, an African cross-border fintech startup is urgently
seeking to hire an ambitious, self-driven and experienced Office Administration
Manager.
The successful candidate will manage the day-to-day company administrative operations as well as offer customer support to staff, walk in clients and service providers by performing the following duties;
Essential Duties & Responsibilities
Administration
·
To manage the front desk including receiving the walk-in
visitors and ensure they are attended to and guided as appropriate.
·
To be the point of contact with the building management and
caretaker to handle all issues related to the office.
·
To manage the office budget and petty cash.
·
To manage the Office inventory.
·
To ensure staff have adequate office supplies and that the
replenishment is done in good time to avoid stock-outs.
·
To continuously update the office biometrics upon joining of New
Hires.
·
To manage all office correspondence including email, postage and
packages.
·
To create, file and update records with clients and any other
data as required.
·
To prepare proposals and presentations as requested.
·
To actively engage clients through live chat, email or phone and
respond to them accordingly.
·
To assist clients with general inquiries as well as any
technical issues that might arise and escalate them to the right persons for
resolution.
·
To coordinate and manage the boardroom calendar.
·
To manage and organize office meetings, appointments and events.
·
To ensure a smooth flow of the day to day office operations
including running office errands, managing office supplies and serving visitors,
office cleaning, repairs and maintenance.
Procurement & Payments
·
To work closely with the Finance team to ensure the organization
gets value for money in all the procurement as per the company procurement
policy.
·
To manage vendor relations and ensure all issues raised by
vendors are addressed and closed.
·
To support procurement function by reaching out to vendors to
obtain quotations.
·
To receive supplies from the vendors.
·
To oversee preparation and tracking of requisitions for company
payments.
·
Monthly office payments (Rent, service charge, WIFI, water,
electricity)
Logistics & Travel Management
·
To work closely with the People Ops team to manage staff
domestic and international travel.
·
To work closely with the director of finance and accounting
together with the People Ops team in the renewal of non-Kenyans special pass
and work permits.
·
To ensure visitors and travelers within the region have been
booked in approved hotels.
·
To work with the selected taxi provider on staff and visitors’
local travel.
·
To work with the selected vendor to book flights for local
travel for both staff and visitors.
·
To manage project shipment both domestic and international.
·
To work closely with staff on conference and meeting bookings in
approved hotels.
·
To ensure appropriate travel plans are in place for domestic
travel by working closely with the selected vehicle hire vendor compliance.
·
To ensure the company compliance certificates are renewed on
time.
·
To file and record keeping of all company compliance documents.
·
To perform any other duties as required by Management.
Key Competencies & Qualifications:
·
Advanced Diploma in Business Management/Bachelor’s degree in
Business Administration/Management from a recognized institution
·
The ideal candidate must have at least 3 years of experience in
an Administrative role in a fairly busy business environment
·
Ability to juggle various administrative tasks in a timely
manner
·
Ability to multi-task effectively in a fast-paced environment
and work effectively within a team
·
Self-driven & self-starter with a global mindset and ability
to work under pressure
·
Excellent communication skills (verbal and written)
·
Must have office administration skills
·
Practical problem solving skills and people management skills
·
Good organization skills and a high level of attention to detail
·
Availability should be immediate.
How to Apply
If you’re up to the challenge, kindly send CV and cover letter
only to recruitment@linkarkconsultants.com before close of business 20th April
2021.
Clearly indicate the position applied for and expected salary on
the subject line.
