Job Title: Property & Data Coordinator
Job Overview: The Property & Data Coordinator
supports the efforts of the Property Department and Projects departments to
provide landlord relations and Data integration support of all data and documents
to various to the client’s systems.
The incumbent oversees the accuracy of the data and ensures all documents are filed timely following completion of a project task.
Activities include but are not limited to scanning documents,
renaming files, filing hard copies, managing daily system uploads, operational
data entry, preparing letters and other administrative tasks necessary to
support daily operations.
Duties:
·
Responsible for integration of new build-to-suit sites including
documents, drawings and photos.
·
Responsible for scanning and uploading new ground and tenant
documents to online document system.
·
Oversee batch uploading functionality of documents and drawings
pending upload on a daily basis.
·
Responsible for organizing and maintaining hard copy filing
system to ensure archives are easily accessible.
·
Works closely with Asset and Project Management teams to assist
in daily administrative tasks to support customer service and time to delivery.
·
Prepares letters for delivery to landlords and tenants and ensures
proper archiving.
·
Prepares contract documentation for delivery and signature by
landlords and tenants.
·
Creates purchase requisitions and performs data entry tasks in
Oracle accounting system.
·
Produce weekly report for management on status of work.
·
Coordinate the drafting of negotiated terms with the HOP and
HOL, delivery of documents to the landlord and follow-up with landlord to
ensure fully executed documents are returned in a timely manner.
·
Assist in site acquisition for building new sites including
negotiating ground leases, obtaining building permits and environmental
approvals from various regulatory authorities in coordination with the
Implementation team.
·
Assist to negotiate terms with our tower site landlords for
lease extensions/renewals, amendments for compound expansions and elimination
of collocation restrictive provisions in the ground lease.
·
Support New Build Property Manager with all administrative work
i.e creating sites on Siterra, uploading permits and ground leases on Siterra
and follow ups and confirmation of rent payment.
Qualifications and Skills
·
Excellent organizational skills
·
Excellent written and oral communication skills
·
Good computer skills, including Microsoft Word and Excel
·
Ability to work in a team and independently
·
Self-motivated and self-disciplined with “can-do” attitude and
excellent follow-up skills
·
Must have good customer service skills and interact well with
others
·
Ability to manage multiple tasks in a fast-paced environment
·
Detail oriented, able to multitask and meet deadlines
·
College degree or equivalent experience
·
Telecom industry experience preferred
·
2 years of administrative experience preferred
·
Basic knowledge of site acquisition and construction for
wireless sites
·
Fluency in English both written and spoken and Swahili preferred
Application Procedure:
Interested and qualified applicants should submit their
applications through this LINK.
The interested candidates should apply not later than 5:00 pm,
19-03-21.
Only shortlisted applicants will be contacted.
Q-Sourcing Servtec is an equal opportunity employer.
Any solicitation will lead to disqualification.