Job title: Personal Assistant – Law Firm
Supporting: Partner/Director
Location: Nairobi
Net Salary: 40k – 50k
Our client is a
well-established law firm located in Nairobi. They seek to hire a personal
assistant who will have the primary role of offering administrative support to
the Partner.
An ideal candidate should be mature and have the ability to work in a fast-paced environment that require timely decisions to be made and implemented. A positive attitude with a knack for solving problems is critical for the performance of the job. The role may involve long working hours.
Personal Assistant Roles & Responsibilities;
- Manage
the Partner’s electronic diary, assessing the priority of appointments.
- Communicate
and handle incoming and outgoing electronic communications on behalf of
the Partner.
- Greet
visitors graciously and in a professional manner, create a good personal
image through a neat, professional appearance and a positive, cheerful
attitude.
- Research
and information gathering – writing a report on researched and gathered
information.
- Minute
taking and distribution of any important communication to members of
staffs.
- Manage
travel arrangements for the partner whenever undertaking business trip
(including visas/accommodation).
- Process
Partner’s correspondence, ensuring that incoming correspondence is dealt
with by the Partner /or on behalf of the Partner, or other staff as
appropriate.
- Maintain
Partner’s office systems, including data management and filing as well as
Maintain records of Company’s contacts.
- Screen
calls, inquiries and requests, and deal with them when appropriate
- Assist
Partner in researching and following up with action on matters which fall
within the Partner’s responsibility – chasing responses, triggering
follow-up action.
- Produce
documents, briefing papers, reports and presentations for the Partner.
- Organize
meetings and ensure that Partner is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers.
Personal Assistant Qualifications;
- Bachelor’s
degree in Business Administration or its equivalent.
- Minimum
Three (3) years’ experience in a similar position in a busy environment.
- Excellent
planning and organizing skills.
- A
pleasant personality with positive attitude.
- Outstanding
communication skills.
- Discreet,
confidential and with high level of integrity.
- Demonstrated
ability to work and deliver effectively under pressure.
- Mature
and able to work effectively with teams.
How To Apply
If you are up to the
challenge, possess the necessary qualification and experience, please send your
CV only quoting the job title on the email subject (Personal Assistant – Law Firm)
to vacancies@gaprecruitment.co.ke by or before Tuesday
16th March 2021.
