OFFICE ADMINISTRATOR – THREE (3) POSTS- V/NO. 64 /2021
Gross Salary:
Ksh. 121,851 – 185,534 p.m PSC 4(Salary includes 60% basic pay and 40% allowances) Annual
leave: 30 working days per financial year
Medical Cover: As
provided by the Commission.
Terms of service: Three
(3) years contract renewable subject to satisfactory performance
Qualifications
For appointment to this
grade, a candidate must have a Bachelor’s degree in Office
Management or its equivalent and comparable qualification from a recognized
university.
Duties and Responsibilities
Duties and responsibilities
at this level will include:
- Producing documents, briefing papers, reports and
maintain confidential documents in support of the department;
- Organizing, maintaining diaries, making
appointments for efficient departmental time schedules;
- Dealing with incoming, outgoing mails, calls, all
correspondences on behalf of the managers as first level of communication;
- Devising and maintaining office systems that
include data management and files for efficient records preservation;
- Drafting departmental meeting minutes and
transcribe them into internal letterheads and templates for sign off by
the managers;
- Communication and
following up on
issues that require
inter departmental coordination for the engagement of various
stakeholders;
- Answering departmental telephone lines and direct
lines and directing them to the respective recipients for further action;
- Arranging for departmental staff travel to include
itineraries, bookings and hotel reservations;
- Coordinating staff allowances including per diem
for planned departmental travel on official assignments;
- Maintaining up to date file systems in the
department and tract file movement out of department for accountability;
and
- Requisition for departmental user items like
stationery and hospitality items for use by the staff
How to Apply
Interested and qualified
persons are requested to make their applications ONLINE through the Commission
website: www.publicservice.go.ke or jobs portal: www.psckjobs.go.ke Please Note:
- Applicants should provide all the details
requested for in the advertisement. It is an offence to include incorrect
information in the application. Details of academic and professional
certificates not obtained by closure of the advert should not be included
- Only shortlisted and successful applicants will be
contacted
- Canvassing in any form will lead to automatic
disqualification
- The Public Service Commission is committed to
implementing the provisions of the Constitution – Article 232 (1) on fair
competition and merit, representation of Kenya’s diverse communities and
affording equal employment opportunities to men and women, members of all
ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES,
THE MARGINALIZED AND THE MINORITIES ARE ENCOURAGED TO APPLY
- Shortlisted candidates shall be required to
produce originals of their National Identity
Card, academic and professional certificates and transcripts during
- It is a criminal offence to present fake
certificates/documents.
Applications should
reach the Commission on 12th April 2021 latest 5.00 pm (East African Time)
