Position: Finance Assistant
Location: Nairobi, Kenya
Job description
RTI International is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. With a worldwide staff of more than 4,000 people, RTI offers innovative research and development and a full spectrum of multidisciplinary services. Universities in North Carolina founded RTI in 1958 as a centerpiece of the Research Triangle Park.
RTI is currently seeking
to fill a vacancy for the Kenya Crops & Dairy Market Systems (KCDMS)
Activity which is part of the Feed the Future program, America’s initiative to
combat global hunger and poverty. In this regard, USAID is partnering with RTI
International on a 5-year (Oct 2017 to Sept 2022) cooperative agreement – KCDMS
Activity – to help increase agricultural production and reduce poverty and
malnutrition in Kenya. The project will also spur competitive, resilient market
systems in Kenya’s horticulture and dairy sectors. We seek to recruit a Finance Assistant to be based in the
Nairobi office.
The primary role for
this position is to process day to day accounting transactions for the project.
The position is specifically responsible for processing KCDMS staff advances,
review of expense reports, preparation of advance status report and processing
reimbursements to various beneficiaries. The position will also work with the
administration team to receive and review invoices for payment processing.
Keying in of financial transactions in Quick Books is a key role for this
position.
Responsibilities
- Process
KCDMS staff advance requests based on approvals.
- Review
and reconcile KCDMS staff expense reports. Follow up with staff to
clear/clarify any outstanding items and ensure all advances are liquidated
within the policy deadlines.
- Prepare
reimbursements and other allowances for KCDMS activities.
- Prepare
payment vouchers ensuring that all the required support documents are
attached.
- Load
payments onto Stanchart platform and follow up for prompt release of funds
to vendors
- Key
financial transactions (advances, expense reports, beneficiaries’
reimbursements) and other financial transactions in QB accounting system.
Ensure relevant documents have been scanned and linked to the transactions.
- Identify
any errors with advances or expense reports and work with the supervisor
to pass correcting journals.
- Perform
field audit visits when required
- Ensure
all financial transactions are filed sequentially in well labelled box
files after booking into QB.
Qualifications
- Bachelor’s
Degree in Finance or Accounting and 3 years of experience or
equivalent combination of education and experience.
- CPA
Part II is an added advantage.
- Excellent
knowledge of MS Word, Outlook, PowerPoint, Excel
- Ability
to multi-task
- Ability
to work well with others
- Ability
to listen and communicate well both verbally and in writing
- Ability
to work independently
- Attention
to detail and accuracy
How to apply