Senior Administrative Assistant (Administration & HR)
The Senior
Administrative Assistant shall support the non-curricular administrative functions
of the University’s Administration division (HR & Administration)
Qualifications
- Bachelor’s Degree in Business Administration,
Social Sciences in any of these fields: Administration, Human Resource
Management, Communication, Psychology , social studies, or any
other related field;
- Must have at least 5 years of relevant working
experience in Administration and HR preferably at the University level or
in a large organization.
- Must be a mature person above the age of 32 years.
- Must be registered by the Institute of Human
Resource Management and any other relevant professional body.
- Excellent communication, interpersonal,
organizational and analytical skills;
Key Responsibilities for
the Senior Administrative Assistant – Administration & HR
- Support in the proper implementation of the HR
Policies and Procedures.
- Updating employee records on the HRIS and filing
all HR and Administration related documents.
- Ensuring the completeness of staff documentation
during onboarding of new employees includes statutory documents, filling
of bio-data forms, medical forms and pension forms.
- Preparation of contracts for all Part –time and
Adjunct Faculty and ensuring that their database information is up to
date.
- Prepare for interviews, organizing documentation
and reports for interviews.
- Organizing and coordination of staff welfare
activities such as staff meetings, trainings, staff parties among others
as directed.
- Ensuring HR related statutory returns are paid and
processed on time such as NITA, Registration of Workplace amongst others
and ensure proper and up to date documentation of the same.
- Developing monthly, quarterly and yearly HR
returns reports and other administrative reports.
- In liaison with the Registrar Administration
support in the management of other outsourced services outsourced labour
such as Security, Contractors etc.
- In liaison with the Supervisors of the Outsourced
cleaning and grounds maintenance teams, ensure that the grass, grounds and
flower beds are well trimmed and off litter, offices, classrooms and
hostels are clean and tidy, toilets are clean and have enough supplies.
How to Apply
If you believe you are
the right candidate for the above position, kindly send your application letter
and detailed Curriculum Vitae, also detailing your current & expected salary via EMAIL ONLY to jobs@pacuniversity.ac.ke not
later than 16th February 2021. All applicants must
clearly state the job they are applying for in their subject heading. Only
shortlisted candidates will be contacted.