Vacant Position: Office Assistant
Location: Nairobi
Duties and key responsibilities:
·
Monitor guests and inform appropriate employee regarding guest
requests for department.
·
Maintain records of guest visits in visitors’ log and maintain
office phone list to help visitors and employees in all communication.
· Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
·
Attend, screen and divert all incoming calls and forward
messages to appropriate staff and carry out night office duties.
·
Administer and distribute all magazines, newspapers and journals
to appropriate staff or library.
·
Work with vendors to repair equipment, maintain building and
perform HVAC adjustments or light replacements.
·
Performs clerical duties, including, but not limited to, type,
photocopy, scan correspondence, meeting notes, and forms, mailing and filing correspondence,
placing orders, and answering calls, edit documents for accuracy.
·
Maintain the Committee calendar for the Chairman and ensure it
is adhered to.
·
Assists with setting meetings and organizing events when needed.
·
Performs additional duties when required, including drafting
brochures and organizing the filing system.
·
Ensure neat and clean front office area maintain effective
environment both employees and customers.
·
Maintain all office equipment’s such as copiers, fax machine and
first aid kit to facilitate smooth office functioning.
·
Provide external and internal support to electrician, locksmith,
janitor and maintain security.
Qualifications:
·
Over two-year total working experience.
·
Proficiency in Microsoft Office Programs.
·
Self-Driven.
·
Exceptional Communication Skills.
·
Attention to Details.
·
Professional Appearance.
·
Strong Problem-Solving Skills.
·
Excellent Organizational Skills.
·
Enthusiastic and Reliable.
How to Apply
To apply, send your CV only to applications@flexi-personnel.com.
Clearly indicate the exact position (OFFICE ASSISTANT) applied
for and your minimum salary expectation on the subject line.
NB: Flexi Personnel does not charge candidates for job
placements.
