Closing date: January 22, 2021
Organization
Profile
RefuSHE protects, nurtures, educates, and empowers young refugee women and girls in East Africa through a unique holistic model that provides shelter, education, case management, counseling, childcare, legal advocacy, and vocational training. RefuSHE’s holistic program meets the imminent needs of unaccompanied, separated and orphaned refugee girls, young women, and their children.
Founded in 2008, RefuSHE is a U.S. nonprofit with headquarters in Chicago
and operations in Nairobi, Kenya. It is the first and only organization
dedicated to refugee girls in East Africa. Over the past twelve years, RefuSHE
has grown to become a leading institution and global thought-leader in the
field of refugee protection.
Position Title: Executive Assistant to the CEO (National)
Department: Administration
Supervisor: Chief Executive Officer
Summary
Profile
The Executive Assistant shall provide overall executive administration
support to the CEO, manage meetings and appointments, handle CEO’s
correspondences, facilitate smooth running of the CEO’s office and
interdepartmental coordination between his office and other internal
departments as well as the public.
She shall be required to maintain a good corporate image for the CEO’s
office as well as the organization at large. She shall maintain a high level of
confidentiality on all information and communication at the CEO’s office.
Key
Responsibilities
Executive
Administration
- Screening
telephone calls for the CEO, taking messages and handling them
appropriately.
- Providing
a bridge for smooth communication between the CEO’s office, internal
departments, and other stakeholders.
- Drafting
correspondences for the CEO and senior management in accordance with
instructions.
- Providing
executive support to the CEO, board and senior management team members.
- Meeting
and greeting visitors at all level of seniority.
- Cultivating
a good working relationship between CEO’s office and staff members.
- Performing
clerical duties for the CEO and senior management team such as
photocopying, binding, scanning, filing, and mailing.
Management
of Appointments and Meetings
- Working
closely and effectively with the CEO to keep him well informed of upcoming
commitments and responsibilities.
- Maintaining
the CEO’s calendar and itinerary to facilitate his work plan and to avoid
overlapping of tasks/events.
- Coordinating
meetings for the CEO and meetings with senior management team to avoid
conflict of dates and events.
- Maintaining
board meeting schedule for the year.
- Preparing
meeting notices, agendas, minutes and matters arising thereof as needed.
- Facilitating
arrangements for meetings including managing room bookings and venues,
catering, room preparation, compiling and disseminating agenda and papers.
- Briefing
the CEO for meetings, presentation materials, including coordinating all
materials, directions and equipment as needed.
- Drafting
weekly and monthly reports for CEO’s office.
Board
Liaison Support
- Serving as
a liaison between the CEO to board members and general public.
- Serving as
the CEO’s administrative liaison to board members.
- Communicating
directly on behalf of the CEO to the board members when required.
- Responsible
for obtaining information, photos and bios for all new board members.
- Maintaining
an updated list of all board members and executive members.
- Any other
lawful duties as assigned by the supervisor.
Qualifications
and Competencies
- Degree in
Public Relations or Communications or other related studies from a
recognized institution and at least 3-5 years’ work experience in
implementing similar projects.
- Good
command of English both oral and written.
- High level
of confidentiality with information.
- Good
interpersonal and communication skills.
- Good
working experience in MS Office suite.
- Strong
report writing and presentation skills.
- Ability
to multitask on demanding roles.
- Good
planning and coordination skills, with the ability to organize a
substantial workload comprised of complex and diverse tasks.
- Strong
self-starter, able to take initiative and adapt to changing circumstances
and priorities.
- Ability to
remain flexible in a dynamic environment and work well in a team.
- Commitment
to RK’s safeguarding and other policies on child protection.
How to
Apply
Your application should
be sent to admin@refushe.org indicating the
position title in the email subject as “Executive Assistant to the CEO” by
close of business 22nd January 2021. It should include
a cover letter & a detailed CV plus other relevant credentials. Kindly
indicate your current and expected remuneration.
Please note, shortlisting
shall be done on a rolling basis.**
Human Resources &
Administration Manager
RefuSHE
P.O. Box 63192-00619, Nairobi
Please note that only
shortlisted candidates will be contacted