The Kenya Pipeline Retirement Benefits Scheme has two Schemes, Defined Benefits (DB) Scheme and a Defined Contributions (DC) Scheme.
The schemes were established to provide cash benefit and
pensions for permanent and pensionable employees of Kenya Pipeline Company upon
retirement or withdrawal from employment as well as a relief for the dependents
of the deceased employees.
In pursuit of this objective, the Scheme is looking for qualified, highly motivated and results oriented candidate to fill the undermentioned position:
Administrative Executive
1 Post
Location: Crescent Business Center (CBC), off Parklands Road
Reports to: Scheme Administrator
Direct Reports: Office Assistant
Overall Job Purpose: To provide
professional administrative support and service to the Secretariat in a professional
and timely manner
Key Responsibilities
·
Support the Scheme Administrator in scheduling and compiling
agendas for the meetings as well as ensuring related documentation is timely
prepared and circulated.
·
Keeps track of the Scheme Administrator’s tasks and commitments
to ensure timely implementation.
·
Collate relevant information, data statistics that may be
required in facilitating meetings, briefings or correspondence by Scheme
Administrator
·
Assist the Scheme Administrator in drafting internal and external
communications, presentations and other written material
·
Arrange and manage appointments, official visits and other
events related to the Scheme.
·
Support the Scheme Administrator in responding to queries and
making follow-ups on tasks and resolutions allocated at meetings.
·
Provide supportive HR Administrative services such as Staff
leave scheduling in the ERP system, coordinating trainings for both trustees
and secretariat staff, coordinating team buildings and retreats as well as
liaising with the Staff medical service provider.
·
Facilitate obtaining of required personal documents e.g. ID, PIN
etc. from Board Trustees whenever required.
·
Maintaining board and secretariat meetings’ records.
·
Prepare and maintain the Scheme’s year plan or calendar
·
Coordinate errands and dispatch of documents, signing of minutes
and other documents by Trustees and service providers.
·
Provide binding and photocopying services for the Secretariat.
·
Purchase the Secretariat’s general office and meetings
consumables
·
Ensure general cleanliness and orderliness of the office and
washrooms.
·
Facilitate general reception duties as well as managing general
office phone calls.
·
Perform caretaker duties by opening and closing the offices
·
Undertake any other relevant duties as assigned from time to
time
Key Qualifications, Skills and Requirements
·
Bachelor’s Degree in Communication, Law, Customer Relations,
Human Resources or any other relevant degree
·
A minimum of 3 years’ post qualification relevant experience
performing administrative functions
·
A Certified Secretary is an added advantage
·
Proficient in a variety of computer software applications
including Microsoft Office Suite (Word, Excel, Power point, Outlook, and
Access) as well as office management software (ERP etc.)
·
Knowledge of Economic environment
·
The ideal candidate will have a cheery disposition, impeccable
organizational skills, and prior experience in a similar role.
·
Comfortable handling confidential information.
·
Multi-tasking and time-management skills, with the ability to
prioritize
Mode of Application
Suitably qualified candidates should submit their hardcopy
applications while attaching copies of their National ID, Curriculum vitae,
Certificates and testimonials through KPCRBS careers portal https://e-recruitment.kpc.co.ke/kprbs/ by creating
their profiles, duly filling the online application form and attaching copies
of their CVs, academic certificates, and testimonials before
submitting the application.
For technical support please email
recruitment.pensions@kpc.co.ke.
All applications should be received not later than 12th February
2021.