Job Title: Finance and Administration Manager – Strathmore University Business School (SBS)
REPORTING: Chief of Party
RELATIONSHIPS AND
CONTACT: Staff, External Stakeholders
Division: Business
Development
External Stakeholders:
Partners and Clients
Job Description
The role of the Finance & Administration Manager (FAM) is to provide leadership and guidance to the Financial Management and Accounting unit of the grant applied for.
The FAM is also the custodian of financial management policies and procedures that ensure effective and efficient use of grant resources.This position is
contingent upon receipt of donor funding and will be based in Nairobi, Kenya.
Responsibilities
- Manage
daily operations and monitor the grants financial transactions to ensure
that these are in line with fund accounting policies.
- Ensure
that all financial operations are carried out in accordance with grants
policies and required local standards.
- Analyze
financial data monthly; track key indicators and timelines. Provide
written or verbal analysis to stakeholders such as management and staff as
required.
- Ensure
all required statutory reports are filed with respective authorities
(corporate income tax, charity commission, annual report, etc.)
- Analyse,
verify, and review proposal budgets to ensure donor compliance and
reasonableness.
- Coordinate
proposal review process and ensure compliance with solicitations and donor
regulations.
- Maintain
up-to-date knowledge of donor rules and regulations and ensure compliance.
- Track
expenditure of all grants and projects and prepare timely financial
reports for internal and external stakeholders.
- Ensure
that all grant documentation is maintained according to donor standards
and donor regulations.
- Review
all payment requests to ensure that they meet the standards of allowable,
allocable, and reasonable; manage grantee budgets so that they do not
exceed allowable amount.
- Directly
manage the development, documentation, implementation, and monitoring of
internal control processes that are in line with the grant applied for and
organizational finance policies.
- Support
all internal and external audits ensuring the timely implementation of all
audit recommendations.
- Own
managerial oversight over the procurement process in ensuring that all
procurements for the grant meets the standard of prudence, cost,
accountability, and fairness.
- Support
the Country Director, Chief of Party and Management Team on governance, strategy,
and regulatory compliance issues.
Qualifications
The post holder will be
required to have and to demonstrate evidence of the following qualifications:
- A
graduate degree in Business Administration, Accounting, Finance, or a
relevant field, OR a bachelor’s degree in Business Administration,
Accounting, Finance or a relevant field and two years of work experience
(in addition to the four years of experience required below).
- Four
years of experience in a supervisory role managing finance and administration
of a donor under activity.
- Experience
cultivating relationships and collaborating with a variety of stakeholders
including youth, government ministries and officials, NGOs and donors,
evaluators, and community-based institutions, preferably in Kenya.
- Demonstrated
experience with, understanding of, and commitment to positive youth
development and gender equality approaches and strategies around
livelihoods and well-being, particularly for adolescent girls and young
women.
- Demonstrated
experience with facilitative and partnership approaches, to include youth,
higher education institutions, government, and the private sector.
- Technical
experience in education development and research and a strong
understanding of higher education institutions and community development.
- Demonstrated
achievement in advancing innovation, scale, and sustainability.
- Demonstrated
commitment to collaborating, learning, and adaptive management.
- Significant
experience in designing and facilitating interactive meetings and
workshops.
How to Apply
Are you qualified for
this position and interested in working with us? We would like to hear from
you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Finance
and Administration Manager” on the subject line to careers@sbs.ac.ke by
end of the day (5:30 pm) Thursday 3rd December
2020.
Due to the large number of applications we may receive, kindly
note that only the shortlisted candidates will be contacted.
Please be advised that
Strathmore University is an equal opportunity employer and does NOT ask
for money from applicants under any circumstances during its recruitment
process. Interested applicants are encouraged to exercise caution upon
receiving any such interview opportunity that requires payment of any money.