Mandera
Closing date: December 11, 2020
ISLAMIC
RELIEF- JOB ADVERTISEMENT
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities. We aim to help the needy regardless of race, religion or gender. Through working in chronic food deficit areas and in the most disadvantaged areas, IRK has ensured that its programmes target those who are most vulnerable in the most disadvantaged areas.
These programmes include Health and nutrition, Water and Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani and Ramadhan).The Islamic Relief Kenya in its pursuit to support and strengthen its
operations, seeks to employ motivated, hardworking and pro-active individuals
to fill in the following position;
Job Title: Field
Coordinator (FC)**
Reporting
To: Programme
Manager
Base
Location: Mandera
Field Office 100%
1. Overall Purpose:
The Field Coordinator will be responsible for coordinating, managing the
field office and ensuring smooth implementation of programme activities and
operations in accordance with IRK policies and procedures. As a member of the
IRK Senior Management Team the Field Coordinator will contribute to strategic
decision making and shaping of the overall strategy for IRK country Programme.
The
following are key summary objectives for this role:
a) To support and coordinate planning and implementation of IRK’s strategic
plans, including annual business plans.
b) To effectively lead and support the Planning and Management of area
Programme in terms of Programme design, planning, implementation, M&E and
reporting.
c) To ensure and enforce Programme Compliance both internal
procedures/guidelines (Financial, Logistics, Admin & HR, Security etc) and
external (with local authorities)
d) To provide leadership in staff management and support at the field level
for effective performance
e) To ensure excellent and objective representation at the field level-to
the local authorities, donors, partners, forums and community level.
Key
Responsibilities:
a) Program Strategy
- As a
member of the Country Program’s Senior Management Team (SMT), help to
shape the overall strategy for the Programme as articulated in the Country
Business Plan and strategic plan.
- Ensuring
the implementation in the field of the part of the country strategy for
which he/she is responsible in collaboration with the CD, PM and the
Program Coordinators/project Managers.
- Ensure
IRK’s mission, values, and the Programme objectives are communicated
amongst project staff and facilitate input from project staff in the
strategic planning process.
- Assist the
Programme Manager, Country Director and HR Manager in defining required
team composition and organizational structure for the project team in
accordance with the IRK staff grading structure and funding.
b) Programme Development and Implementation
- Provide
leadership in Programme need assessments and gaps Analysis
- Coordinate
and control the implementation of planned projects
- Coordinate
the development of new projects in collaboration with project coordinators
and project managers.
- Supervise
the support services activities at field level, in collaboration with the
support department managers
- Has
overall financial oversight and monitors the Project budgets in
consultation with the Project Managers/coordinators/officer and finance
staff at the Field Office.
- Provide
monthly, interim and final project reports on projects within the area for
submission to donors in accordance with the reporting schedule and the
required reporting formats.
- Facilitate
monitoring of the projects with project staff, to review project progress,
review beneficiary feedback, identify corrective actions required, and
capture learning.
- Promote
and encourage an openness to welcoming feedback from beneficiaries and
communities, and learning from staff
- Responsible
for managing project budgets, in conjunction with the area finance team,
administration and logistics staff, ensuring project budgets are phased, a
procurement plan is drawn up, and assisting project staff in managing
specific project budget lines, monitoring expenditure to budget and
identify any corrective actions required.
- Participate
in project monitoring and evaluation to assess project impact and
effective use of resources.
c) Programme Compliance and Safety
- Responsible
for security management for the project team in the designated area,
including writing and updating the location-specific Security Plan with
support from country focal person, ensuring staff are fully briefed and
trained on the agreed security measures appropriate to the area, staff
understand individual and collective responsibilities for safety and
security and ensuring incidents are reported, critical learning is
recorded and corrective actions taken.
- Responsible
for health and safety for the project team in the designated area,
ensuring policy/ area guidelines is understood by staff, and any
accidents/incidents are recorded appropriately.
- Responsible
for the induction of project staff posted to the area, with the support of
the HR office, ensuring their familiarity with IR mission, values, Quality
Standards, policies and Programme objectives and their individual
responsibilities in upholding these standards and policies.
- In
conjunction with the HR Coordinator and HR staff, ensure local recruitment
is consistent with IRK HR recruitment policies, the legal context and
local practice
- In
conjunction with the HR Coordinator and HR staff, ensure HR policies and
procedures are understood by the project team and implemented.
- In
conjunction with the Finance Manager and finance staff, ensure financial
management is in accordance with IRK financial policies and guidelines.
- In
conjunction with the Logistics Manager and logistics staff, ensure
logistics systems (procurement, transport, storage, communications,
buildings management, asset management etc) are in accordance with IRK
Procurement/ logistics systems and policies.
- Ensure
project completion, filing and archiving procedures are implemented.
d) Team Management
- Provide
leadership to the project teams, ensuring clarity over project plans and
priorities, encouraging effective team work and inclusiveness, and
building a team spirit through regular meetings and team events.
- Provide
management support to the Programme/project management team, in their
management of others, and the implementation of work plans and budgets.
- Oversee
the administrative functions for the Programme/project team, line managing
administrative staff in the area of operation.
- Ensure
IRK’s staff performance management system is effectively implemented across
the Programme teams, with objective setting, probationary reviews, regular
catch ups, 6-monthly performance & Annual appraisals and exit
interviews, carried out for all staff.
- Support
the implementation of IRK’s staff development policy, including personal
development planning, across the project teams in a way that is consistent
and transparent.
- Conduct
disciplinary and grievance procedures, as required, in conjunction with
the HR Coordinator.
e) Programme Representation and Coordination
- Represent
the project area in SMT discussions, reviewing security management,
progress against strategic objectives, budget expenditure, Human
Resources, and any other operational concerns.
- Represent
IRK to local authorities (whether formal governmental – county or informal),
securing the necessary approvals to operate.
- Represent
IRK to other NGOs, UN agencies, and visitors, ensuring coordination and
constructive working relations and attendance at relevant inter-agency
coordination meetings or delegating to staff as appropriate.
- Represent
IRK to donors’ representatives and other visitors to the Programme area.
- Where
required, support policy influencing (advocacy) activities at relevant
local levels, in consultation with the Programme Manager, Country Director
and Sector heads.
- Facilitate
relationship building with IRK partner organisations and collaborative
work in accordance with the IRK Programs.
Required
qualifications, competences and experience
- At least
an Advanced University degree or equivalent in an area that is related to
the IRK’s Programme objectives, with a focus on a relevant field
- Proven
track record of leadership, with at least 5 years progressive senior
management experience in INGO
- Demonstrated
field leadership in strategic program and project development,
implementation, and evaluation;
- Inspiring
leadership with excellent communication and interpersonal skills;
- Excellent
diplomatic skills and ability to create positive relations with senior
government officials, international organizations, NGOs to enhance IRK’s
programmes;
- Experience
of Managing donor funded projects and programmes- EU, NORAD, USAID, SIDA,
DFID and the UN as well as other institutional donors.
- Experience
with Programme Design, Planning, Implementation, Monitoring and Evaluation
and Reporting as per donor requirements.
- Experience
with financial management and compliance with donor requirements.
- Entrepreneurial
orientation, self-starter able to work independently and cope with
demanding work situations in complex setting.
Skills
and Competence:
- Strong
management and supervisory skills and experience.
- Demonstrated
leadership ability in strategizing and coalition building.
- Strong
analytical (both Socio-Economic, and organizational) skills with good
attention to detail.
- Ability to
provide coaching, mentoring and leadership to team members.
- Programmatic
expertise on the following themes: humanitarian interventions, DRR, gender
issues, conflict, sustainable livelihoods etc
- Strong
computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project,
SPSS).
- Commitment
to and understanding of IR’s values
How to
Apply
Please send us your
cover letter and detailed CV, including your qualifications, experience, names
and addresses of three referees, a working e-mail address and daytime telephone
contacts. The forwarding e-mail and cover letter must clearly indicate the
position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Friday 11Th Dec
2020.
Please note that this is
an urgent recruitment, shortlisting will be done on a rolling basis
