IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2020, we invested US$22 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity.
The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries.
It is committed to financing private sector businesses in emerging markets, mobilizing capital in the international finance markets, helping clients improve social and environmental sustainability and providing advisory services to governments and businesses.IFC
Nairobi, Kenya Country Office is part of the sub Saharan Africa Department
responsible for all in-country investment and advisory services delivered to
Kenya mainly as well as six other countries (Burundi, Malawi, Rwanda, Somalia,
Tanzania & Uganda).
IFC is
seeking a competent Administrative
Assistant, to be based in Nairobi, to provide oversight for the office in
areas of facilities, administration, operational procurement, reporting &
analytics, amongst other duties.
The
selected candidate will report to the IFC Nairobi, Kenya Country Manager.
Role
& Responsibilities:
Duties
and responsibilities will include, but not limited to:
- Ensures smooth operation of
ongoing office administrative functions including environment, space,
equipment, and information retrieval systems, etc.
- Serves as key liaison to the
building Facilities Management Company, oversees their activities and
ensures that established procedures for all building management, fire, life
safety and security programs are followed for periodic inspections and
staff emergency drills.
- Orients new staff at all levels
regarding unit’s administrative operations and work guidelines.
- Receives and attends to all
facilities related issues in an organized, communicative and transparent
manner and provides status and follow- up documentation to the Country
Manager and Facilities Officer.
- Manages an asset program for
IFC-owned furniture, equipment and fixtures.
- Reviews all contractor invoices
and recommends for payment as appropriate. Attends to all procurement
matters concerning procurement for office facilities.
- Maintains a current table of
head and seat counts in the office and space use and coordinates internal
moves with local IT staff.
- Provides support to the real
estate carbon footprint team by coordinating an effective Greening Program
to minimize waste and user impact on the environment; implements effective
post-occupancy energy and water management programs to reduce the building
footprint.
- Oversees activities of
hospitality and cleaning staff.
- Serves as backup to support
staff on issues related to program activities, HR, front office,
reception, IT, security, office events, logistics, etc.
- Undertakes ad hoc duties that
may be assigned by the Country Manager or designated Acting Country
Manager
Qualifications
- Bachelor’s or equivalent degree
with 7 – 9 years’ experience in administration, financial management,
facilities and procurement – required.
- Strong project management
skills, related certification a plus.
- Experience in office and
facilities management
- Technology and systems
knowledge – Has proficiency of latest technology relevant to assigned
responsibilities. Demonstrates initiative in learning and/or supporting
implementation of emerging technology and systems relevant to effective
work of the unit.
- Project and task management –
Able to organize, coordinate, monitor and implement tasks and projects.
- Client Orientation – Able to
establish partnership based working relationships with internal/external
clients. Demonstrates independence, initiative, and autonomy in addressing
clients’ needs.
- Drive for Results – Takes
personal ownership and accountability to meet deadlines and achieve
agreed- upon results and has the personal organization to do so.
- Teamwork (Collaboration) and
Inclusion – Collaborates with other team members and contributes
productively to the team’s work and output, demonstrating respect for
different points of view.
- Knowledge, Learning and
Communication – Able to research and draft quality written materials or
review adherence of written materials prepared by others to administrative
requirements.
- Excellent spoken and written
English communication skills. Ability to diplomatically communicate with
clients at all levels, as well as local government authorities and
contractors. Effective interpersonal, communication and listening skills,
excellent sense of client orientation, and drive for results.
- Demonstrated leadership and
supervisory skills to effectively manage outsourced office facilities
staff and other vendors to deliver integrated services
How to Apply
Poverty has no borders,
neither does excellence. We succeed because of our differences and we
continuously search for qualified individuals with diverse backgrounds from
around the globe.