Closing date: November 16, 2020
International IDEA is managing a two-year Dutch Ministry of Foreign Affairs funded programme to support consolidation of democracy and accountable governance in Kenya, and to contribute to SDG 16 to promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels.
The programme seeks to support consolidation of democracy and accountable governance by supporting institutional capacity strengthening of the Office of the Registrar of Political Parties (ORPP) to discharge its statutory mandate and support the organizational development of political parties in Kenya; enhance mechanisms for accountability and active citizenry in local governance; and expand the knowledge base on the political reforms in Kenya
Based in Nairobi, Kenya, International IDEA seeks to appoint:
FINANCE
AND ADMINISTRATIVE OFFICER
The Finance and Administrative Officer will provide high level financial
and administrative support in accordance with the programme needs and
requirements for Kenya Office. Responsible for accounting, payments, bank
account management, provide support to office on financial and procurement
aspects. The FAO will be under the supervision of the Programme Manager.
Key
responsibilities for this position include:
· Processing invoices, programme advance requests, programme expenditure
reports, utilities, fuel etc. and prepares payment requests accordingly
· Assisting with expenditure control, ensuring adherence to International
IDEA policies and procedures and advising team members on possible cost saving
measures
· Preparing and supporting the administration and performance management of
contracts and agreements for service providers and/or partner organizations in
line with International IDEA policies and in collaboration with the Procurement
Officer
· Coordinating and monitoring the usage and maintenance of the office
equipment and vehicles
· Preparing monthly expenditure receipts and reports after entering the
data into the centralized accounting system
· Reconciling bank statements and petty cash funds of the office on a
monthly basis
· Producing and regularly updating cash flow forecasts and ensures
sufficient funds are available to meet program commitments
· Operating and maintaining use of computerized accounting systems and spread
sheets to assist day to day accounting procedures and with reporting
requirements
· Ensuring compliance with donor financial and procurement policies for
donor funded projects
· Conducting risk management in line with International IDEA’s risk management
policies and procedures
· Maintaining records for fixed assets and updates them on a quarterly
basis
· Liaising with the Ministry of Foreign Affairs, DHL, UPS and other
providers to facilitate the import of items, as required
The Finance
and Administrative Officer must possess and be able to demonstrate:
· University degree in business, financial management or other relevant
discipline
· Minimum three (3) years of progressive responsibility in supporting
Accounting, Finance, Administration and Grant Management functions
· Full or part professional qualifications in finance and accounting, for
example ACCA are considered advantageous
· Knowledge of award and contract regulations and reporting requirements of
EU and/or other major donors advantageous
· Experience in working in an international context, e.g. in an
intergovernmental organization, considered an advantage
· Excellent knowledge of Microsoft Office package (including MS Work, Excel
and PowerPoint) and Internet is required; Knowledge of ERP systems is desirable
Please
note that all applications must be made in English.
International
IDEA is an equal opportunity employer which seeks to further diversify its
staff in terms of gender, culture and nationality.
How to
Apply
View the full job
description and application instructions on the Vacancies page at www.actionappointments.co.za *and email your
application by Monday 16th November 2020 to* tracy@actionappointments.co.za
