Position: Finance and Administration Manager
Responsible
to: Regional Director, Eastern Africa
Key
relationships: International Finance team (in London), Heads of Teams,
Treasurer
Line
Managing: Finance Officer, Admin and HR Officer, and Communications
Officer
Contract: 1 year (renewable)
Working hours: Full
time
Salary: Competitive
KSH
Location: Nairobi,
Kenya
Job Description
Established in
1987, ARTICLE 19 works for a world where all people everywhere can freely
express themselves and actively engage in public life without fear of
discrimination. Our mission is to promote and defend the universal human rights
of freedom of expression and information around the world, through
international advocacy, legal analysis, and regional and national
projects.
The Finance &
Administration Manager provides strategic and operational leadership and
oversight of ARTICLE 19 East Africa’s finances, administration, human resource
and procurement.
He/she ensures
regulatory requirements are met, and reporting is timely and
accurate.
Responsibilities
Planning, budgeting, and
reporting:
- Work with Treasurer to ensure regular reporting to
Board and Finance Committee;
- Produce organisational budget, in liaison with
International Office;
- Oversee the production of monthly management
accounts with supporting narrative on the organisation’s financial
performance;
- Manage organisational cash flow;
- Review budgets for funding applications, ensuring
compliance with full cost recovery principles;
- Produce financial reports in accordance with
donor requirements and ensure coordination with the International Office’s
Projects Team on grant compliance.
Financial policies,
procedures, systems and controls:
- Ensure adherence to financial policies to ensure
compliance, and where necessary (re)develop policies to address identify
gaps;
- Regularly review of organisation’s processes and
policies for control improvements, ensuring segregation of duties and
appropriate oversight of expenditure;
- Ensure policies and processes are in place to
achieve value for money for the organisation’s spending;
Financial Management:
- Oversee the production of year end accounts
and liaise with auditors for the effective and timely production of the
audited financial statements and accounts;
- Work with project auditors as required, supplying
all documentation, including timesheets and receipts;
- Maintain accurate records and transactions
manually and within finance system (Access Dimensions) and any other
system that is applicable.
Administration:
- Ensure that the office and all activities run
efficiently and effectively as they should;
- Ensure that the team is facilitated to run its
operations effectively and efficiently with all HR matters handled within
the policy and legal mandate;
- Ensure that all communication is handled
effectively and efficiently.
Other:
- Undertake other duties commensurate
with the role as may reasonably be assigned by the Regional Director.
Qualifications
- Bachelors’ Degree level in Finance or Accounting
or Business Management;
- Certified Public Accountants of Kenya (CPA)(K),
ACCA or its equivalent;
- Registered member in good standing of an
established accounting body such as the Institute of Certified Public
Accountants (ICPAK);
- At least 7 years’ experience
in Finance Management (including but not limited: leadership,
communication, interpersonal, organizational, negotiation, problem
solving, strategic management);
- Experience of budget proposal development and
managing a budget in a complex, multi-currency environment;
- Experience of financial reporting to donors such
as DfID, FCO, EC, USAID, etc;
- Experience in the charity and/or development
sector;
- Knowledge of charity regulations;
- Experience of working with partner organisations;
- Experience of working in a cross-cultural
environment.
- Familiarity with human rights, freedom of
expression and/or democratization issues in Eastern Africa;
- Familiarity with international and regional
mechanisms for promoting and protecting human rights;
- Knowledge of politics and societies in Eastern
Africa.
- Commitment to ARTICLE 19’s values and objectives;
- Commitment to equal opportunities;
- Ability to travel extensively.
- Able to operate on own initiative with
demonstrable time-management skills;
- Excellent written and spoken English and
Kiswahili;
- Analytical and strategic planning skills;
- Excellent project management and administration
skills (including financial management and reporting);
- Excellent research and report writing skills
- Excellent writing and presentation and advocacy
skills;
- Excellent communication skills and sensitivity in
working with people from various cultural and social backgrounds;
- Excellent organizational and logistical skills;
- Excellent skills in word-processing and working
with spreadsheets;
- Familiarity with the use of e-mail and the
internet;
- Ability to work under pressure, with little
administrative support and to meet strict deadlines.
Desirable:
- Knowledge of French;
- Experience of working in an NGO environment;
- Experience with civil society capacity-building,
including training;
- Experience in the human rights advocacy field;
- Research experience; and
- Experience of writing/editing publications.
How to apply
Application deadline
is 29th November 2020.
ARTICLE 19 is striving
to be an equal opportunities employer. The aim of this policy is to ensure that
no job applicant or employee receives less favourable treatment on grounds such
as race, colour, nationality or citizenship, ethnic or national origins,
religion, sex or gender identity, marital status, age, disability, or health
status, sexual orientation or is disadvantaged by conditions or requirements
which cannot be shown to be justified. We actively encourage applications from
all sections of the community.
