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Executive Assistant Job in Kenya

Sheer Logic Management Consultants is seeking to engage a dynamic individual for an Executive Assistant position for one of our clients.

Job Purpose: Responsible for administrative support to the MDs office handling clerical tasks and prioritizing correspondence, allowing the MD to focus on decision-making and higher-level responsibilities.

·         Also serves as link between the office of the MD and the rest of the staff, contributing to better organization, planning and effectiveness.

·         Serve as the primary direct administrative contact of the MDs office and liaise with internal and external stakeholders, on a range of specified issues;

·         Design and manage an issues-tracking system (log) to ensure client requests are followed through to completion/resolution;

·         Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the office of the MD;

·         Book appointments and prevent calendar or appointment conflicts, plan meetings and take detailed minutes;

·         Process and respond promptly to incoming communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary;

·         Develop and maintain a filing system for the MDs office;

·         Make travel arrangements, such as booking flights, cars and make hotel/restaurant reservations;

·         Submit and reconcile expense reports and handle basic bookkeeping tasks;

·         File and retrieve corporate records, documents and reports;

·         Conduct commissioned research activities for the MD and Board;

·         Help in preparing for meetings;

·         Use various software e.g. word processing, spreadsheets and presentation, draft/edit letters/memos and prepare reports;

·         Greet and provide general support to visitors of the company offices;

·         Maintain polite and professional communication via phone, e-mail and mail;

·         Handle administrative requests and queries from other senior managers;

Academic Qualification:

·         Relevant Diploma or full professional qualifications i.e. Business Administration, Secretarial Studies etc.;

·         Relevant Bachelor’s degree an added advantage;

Functional Skills

·         A proactive approach to problem-solving with strong decision-making skills;

·         Demonstrated interpersonal skills in building and sustaining relationships with a particular focus on the integration as well as being a part of a team;

·         Previous similar experience in a reputable organization;

·         Strong understanding of business management and industry knowledge;

·         Comfortable with computers and general office tasks;

·         Ability to treat confidential information with appropriate discretion;

·         Multi-tasking with an upbeat attitude

Behavioural Competencies / Attributes:

·         Timely submission of daily, weekly and monthly reports to the Managing Director;

·         Attention to details, analytical, planning and organizing skills;

·         Must be able to meet deadlines in a fast-paced quickly changing environment;

·         High levels oral, written and negotiation skills;

·         Demonstrates high levels of integrity;

·         Ability to work long and strenuous hours;

·         Quality work output, contributes to team success, initiating action, applied learning;

·         Ability to act as gatekeeper and escalate relevant information to MD as and when necessary;

·         Independent judgment and initiative;

·         Professional, polite, attentive while also being accurate;

Work Experience:

·         8 years’ experience in a similar position

How to Apply

Send your updated CV to by 20th November 2020.

Clearly indicate the job title.

Only shortlisted candidates will be contacted.

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