Aga Khan University (AKU)
Job Title: Administrative Assistant – Temporary
Location: Kenya
Introduction: Chartered in 1983, Aga Khan University
(AKU) is a private, autonomous and self-governing international university,
with 13 teaching sites in 6 countries over three continents (www.aku.edu).
An integral part of the Aga Khan Development Network (www.akdn.org), AKU provides higher education in several disciplines, carries out research pertinent to the countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards.
It has almost 2,500 students and 14,000 staff. The University is
both a model of academic excellence and an agent of social change. As an
international institution, AKU operates on the core principles of quality,
relevance, impact and access.
Applications are invited from qualified candidates for the
position of Administrative Assistant, in our Research Office, Medical
College.
Position Summary: Reporting to the Research Administration
Manager , the position will provide administrative support and will be the
focal point for coordination of research, grants, and capacity
development/consultancy within the Medical College in Kenya.
Responsibility spans the continuum from pre-award to post award
and calls for close working relationship with Principle Investigators, other
entity research program officers and other university administration
departments.
Key Responsibilities:
·
Support the Medical College Grants processing function
·
Support in coordination of Research Operations at the Medical
College in Kenya
·
Provide administrative support to the Associate Dean, Research
·
Update and manage proper documentation; including but not
limited to filing; archiving; photocopying; binding; scanning; shredding;
mail/phone directories
·
Coordinate and schedule the use of shared meeting spaces and
boardrooms
·
Facilitate travel and accommodation logistics
·
Manage petty cash for the Research office
Requirements
·
Applicants for the position must have a Bachelor’s Degree in
Programme Management or equivalent, Diploma in Project Management or
professional qualifications in grant management will be an added advantage.
·
Proficiency in MS Office Suite (Word, Access, Excel, Power
Point) is required.
·
S/he must have a minimum of two (2) years’ experience in a
similar role.
·
The successful candidate should have excellent inter-personal
and communication skills and the ability to work in a multi-cultural
environment.
How to Apply
Applications together with detailed Curriculum Vitae, names of
three referees, telephone contact, e-mail address and copies of certificates
and testimonials should be sent to
the Manager, Recruitment,
Aga Khan University Hospital, Nairobi.
P. O. Box 30270-00100,
Nairobi
or by email to hr.recruitment@aku.edu. Applications by email are
preferred.
Please indicate the title of the position on your application.
Applications should be submitted latest by November 23, 2020