Closing date: November 9, 2020
The Administrative
Assistant will provide service in the day-to-day
delivery of responsive, effective and efficient administrative activities in
support of ACHAP operations. S/he will provide consistent and high-quality
support administrative services and contribute to ensure operational
effectiveness in support of high-quality programming.
Specific
tasks will include
- Handle the
front office operations
- Handling
office tasks, such as filing, generating reports and presentations,
setting up for meetings, and reordering supplies.
- Providing
real-time scheduling support by booking appointments and preventing
conflicts.
- Making
travel arrangements, such as booking flights, cars, and making hotel and
restaurant reservations.
- Using
computers to generate reports, transcribe minutes from meetings, create
presentations, and conduct research on tasks
- Facilitate
communication with all units of the County Office and external
stakeholders as relevant. Send/receive and distribute all incoming and
outgoing correspondence.
- Provide
specialized administrative transactions and processes (e.g. translate,
type, proofread, and/or format documents; record and transcribe meeting
minutes; draft simple correspondence messages).
- Prepare
transactional documents in support of general operations processes and
support coordination of transaction processing (e.g. payment requests,
travel authorizations, travel advances, visas, etc.).
- Compile
data perform data entry and data verification in relation to general
administration processes (e.g. various contact lists, employee leave
schedules, staff attendance reports, Vehicle Log Sheets review, visitors’
welcome packages, etc.).
- Support
travel and logistics arrangements for staff and visitors to the county
office.
- Schedule
and coordinate appointments.
- Provide
logistical and communication support to event planning activities.
- Support
implementation of property management processes, such as property receipt
and distribution, property labeling, physical counts, etc.
- Manage
office assets and ensure the asset register is up to date, accurate and
with quality information and data
- Provide
administrative and clerical support to HR transactions and processes
- Prepare
and process transactional documents for payment purposes
- Supervise,
support and guide Driver/logisticians appropriate.
How to
Apply
Interested candidates
should submit their applications to: hr@africachap.org indicating
position you are applying for on the subject of the email. Closing date: 9th
November 2020