Administrative Assistant – Temporary
Entity: Aga Khan University
Location: Kenya
Introduction
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university, with 13 teaching sites in 6 countries over three continents (www.aku.edu). An integral part of the Aga Khan Development Network (www.akdn.org), AKU provides higher education in several disciplines, carries out research pertinent to the countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards.
It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As an international institution, AKU operates on the core principles of quality, relevance, impact and access.Applications
are invited from qualified candidates for the position of Administrative
Assistant, in our Research Office, Medical College.
Position Summary
Reporting
to the Research Administration Manager , the position will provide
administrative support and will be the focal point for coordination of
research, grants, and capacity development/consultancy within the Medical
College in Kenya. Responsibility spans the continuum from pre-award to post
award and calls for close working relationship with Principle
Investigators, other entity research program officers and other university
administration departments.
Key Responsibilities:
·
Support the Medical College Grants processing function
·
Support in coordination of Research Operations at the Medical
College in Kenya
·
Provide administrative support to the Associate Dean, Research
·
Update and manage proper documentation; including but not limited
to filing; archiving; photocopying; binding; scanning; shredding; mail/phone
directories
·
Coordinate and schedule the use of shared meeting spaces and
boardrooms
·
Facilitate travel and accommodation logistics
·
Manage petty cash for the Research office
Qualifications
Applicants
for the position must have a Bachelor’s Degree in Programme Management or
equivalent, Diploma in Project Management or professional qualifications in
grant management will be an added advantage. Proficiency in MS Office
Suite (Word, Access, Excel, Power Point) is required. S/he must have a minimum
of two (2) years’ experience in a similar role. The successful candidate should
have excellent inter-personal and communication skills and the ability to work
in a multi-cultural environment.
How To Apply
Applications
together with detailed Curriculum Vitae, names of three referees, telephone
contact, e-mail address and copies of certificates and testimonials should be
sent to the Manager, Recruitment, Aga Khan University Hospital,
Nairobi. P. O. Box 30270-00100, NAIROBI or by email to hr.recruitment@aku.edu. Applications
by email are preferred. Please indicate the title of the position on
your application. Applications should be submitted latest by November 23, 2020