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Executive Assistant Job in Nairobi, Kenya

BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer.

Location: The position will be based in Nairobi, Kenya.

The main responsibilities will be to:

·         Ensure effective management of the Regional Director’s schedule and Office, including supporting the governance, communications and management of strategic alliances

·         Provide administration support to the BirdLife Secretariat in Africa; and

·         Support the administration components of the Strong High Sea project.

Main roles and activities:

·         Manage appointments, emails and travel for Regional Director

·         Serve as first responder for the Regional Director, act appropriately on his behalf by responding to requests and monitoring deadlines

·         Maintain the Partnership contact data and internal distribution lists

·         Prepare briefing papers, reports, advocacy materials and presentations, and take minutes at Partnership and Board meetings

·         Support the recruitment of new BirdLife Partner

·         Ensure effective and efficient management use and maintenance of office facilities and equipment across the BirdLife Africa Offices

·         Support in the management and selection of vendors, purchase of equipment, services, and manage. contracts and database of service providers

·         Support the effective management of the legal and risk function, ensuring offices and staff are compliant with national laws and BirdLife procedures

·         Manage and maintain the current filing and database system, and look for ways to improve current systems

·         Support and track implementation of project activities

·         Coordinate timely submission of project narrative and financial report

·         Organise project events

Required skills, experience and qualifications:

·         Relevant qualification in Business Administration, Secretarial & Administrative skills, including minute taking

·         Diplomacy, good writing skills, good interpersonal communications, monitoring and evaluation

·         Proven track record in a senior secretarial or business support role

·         Experience of project planning and coordination

·         Proactive and pre-emptive approach

·         Organised, with the ability to keep track of a wide variety of tasks

·         Ability to work under pressure, with minimum supervision

·         Excellent communication skills, ability to communicate clearly and concisely, both verbal and written

·         Tact and diplomacy, and the ability to influence

·         Ability to maintain a high level of integrity and discretion in handling confidential information

·         People oriented and able to interact with a wide diversity of people

·         Flexibility when working with other colleagues

CLICK HERE to see the full job description.

Salary & benefits:

Commensurate with experience and qualifications and in accordance with BirdLife International, Africa Division terms and conditions.

·         Gross monthly salary: Kshs. 170,000 – 200,000

·         Length/duration of this position: 2 years

·         Working hours: Full time 40 hours per week

·         Date when the job expected to start: 01 December 2020


Applications, including a covering letter summarising the applicant’s suitability for the position, a detailed CV and names and contact addresses of three referees known to the applicant in a professional capacity, should be sent via email before the deadline to:

Interviews: Only shortlisted candidates will be contacted.

Application deadline: 30 October 2020

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