BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer.
Location: The position will be
based in Nairobi, Kenya.
The main
responsibilities will be to:
· Ensure effective management of the Regional Director’s schedule and Office, including supporting the governance, communications and management of strategic alliances
·
Provide administration support to the BirdLife Secretariat in
Africa; and
·
Support the administration components of the Strong High Sea
project.
Main roles and
activities:
·
Manage appointments, emails and travel for Regional Director
·
Serve as first responder for the Regional Director, act
appropriately on his behalf by responding to requests and monitoring deadlines
·
Maintain the Partnership contact data and internal distribution
lists
·
Prepare briefing papers, reports, advocacy materials and
presentations, and take minutes at Partnership and Board meetings
·
Support the recruitment of new BirdLife Partner
·
Ensure effective and efficient management use and maintenance of
office facilities and equipment across the BirdLife Africa Offices
·
Support in the management and selection of vendors, purchase of
equipment, services, and manage. contracts and database of service providers
·
Support the effective management of the legal and risk function,
ensuring offices and staff are compliant with national laws and BirdLife
procedures
·
Manage and maintain the current filing and database system, and
look for ways to improve current systems
·
Support and track implementation of project activities
·
Coordinate timely submission of project narrative and financial
report
·
Organise project events
Required skills,
experience and qualifications:
·
Relevant qualification in Business Administration, Secretarial
& Administrative skills, including minute taking
·
Diplomacy, good writing skills, good interpersonal
communications, monitoring and evaluation
·
Proven track record in a senior secretarial or business support
role
·
Experience of project planning and coordination
·
Proactive and pre-emptive approach
·
Organised, with the ability to keep track of a wide variety of
tasks
·
Ability to work under pressure, with minimum supervision
·
Excellent communication skills, ability to communicate clearly
and concisely, both verbal and written
·
Tact and diplomacy, and the ability to influence
·
Ability to maintain a high level of integrity and discretion in
handling confidential information
·
People oriented and able to interact with a wide diversity of
people
·
Flexibility when working with other colleagues
CLICK HERE to see the full job
description.
Salary & benefits:
Commensurate with experience and qualifications and in
accordance with BirdLife International, Africa Division terms and conditions.
·
Gross monthly salary: Kshs. 170,000 – 200,000
·
Length/duration of this position: 2 years
·
Working hours: Full time 40 hours per week
·
Date when the job expected to start: 01 December 2020
Application:
Applications, including a covering letter summarising the
applicant’s suitability for the position, a detailed CV and names and contact
addresses of three referees known to the applicant in a professional capacity,
should be sent via email before the deadline to:
recruitment-africa@birdlife.org
Interviews: Only shortlisted
candidates will be contacted.
Application deadline: 30 October 2020