Jumuia Hospitals Ltd. a chain of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya, invites applications from interested and suitably qualified candidates, to fill the following positions in their Hospitals.
Accountant (1) Position, Jumuia Friends Hospital Kaimosi (REF:
A-JFHK)
MAIN PURPOSE OF THE JOB
To provide and promote
financial accountability, efficiency and effectiveness of the hospital
Responsibilities
- Have
good control over receivables – Outpatient collection, Inpatient
collection, Morgue collection and Shop collection
- Control
on cash and credit business
- Bank
the daily cash collected
- Credit
sales follow up to done promptly
- Monitor
all services are billed
- Monitor,
prevent and control any revenue leakage in the system
- Audit
all inpatient bills to ensure all services are billed correctly
- Make
surprise audit to cash involving departments like Radiology, Lab, Pharmacy,
Wards, Morgue, Shop, Stores
- Periodical
audit on all revenue comes in and all expenses goes out
- Manage
petty cash with due care
- Petty
cash should not be taken from day to day collection
- Conduct
regular stock takes and balance inventory.
- Pay
vendors on time and prioritize the payment based on criticality
- All
financial transactions must be recorded in the HIMS
- Generate
necessary reports as and when requested by the management
- Guide
and manage departments under you efficiently and effectively
- Wise
financial planning must be done for effective and efficient management of
the hospital
- Follow
with credit business partners like Insurance and corporates for prompt
payment
- Reconcile
bill raised and payment received
- Make
internal audit plan for all departments involve in financial transactions
- Monitor
the general functions of the department on a daily basis to ensure that
the process and protocols are being adhered by in the department related
to billing and payment collections.
- Oversee
the discharge process and take all necessary steps to minimize errors in
billing during the discharge process
- Roaster
Management – Ensure that all shift responsibilities of Billing assistants
are met and proper management of leave’s and duties of staff is done at
all the branches that you are responsible
- Escalate
matters related to various departments to respective HOD’s for ensuring
smooth and trouble free services to the patients and their attendants
- Maintain
the report and follow for the individual outstanding post discharge.
Present data for the same as and when required. Escalate and recommend
cases for waivers/ resolution to the management for settling the cases
- Recommend
cases pre or post discharge for waiver if some error is found in billing
or related to any information flow from various related departments
- Initiate
and recommend service recovery from staff for any careless error resulting
into revenue loss post discussion and approval from the reporting head.
- Ensure
that adequate desk resources and technical support is available to the
billing office
- Initiate
and recommend cases for recovery against credit bills related to staff
- Calculate
waivers for staff cases as per the company policy and process HR approval
notes
- Develop
and Maintain a good relationship with the consultants and customers
- Coordinate
with various consultants for all inpatients billing related services and
be one point of contact for them for their queries related the patient’s
bills and their shares.
- Ensure
follow up and redressal of all possible internal and external customer
grievances
- Improvise
on processes and protocols for providing better service
- Prepare
MIS reports and communicate the same to the management related to billing
and collection.
- Ensure
that adequate desk resources and technical support is available to the
billing office
- Work
out process and protocols across various departments for ensuring
functioning as an integrated system
- Take
active interest in the performance management and development of all team
members. Appraise employee performance and facilitate team engagement
activities
- Update
staff regularly for any changes in the department related processes and
protocols, take updates from staff for problems being faced by them
- Liaison
with various corporate and government departments with regard to solving
queries raised by them and coordinate cases for VIP patients
- Prepare and analyze the monthly
financial information and MIS.
- Verifying, updating and timely
generation of the MIS to help senior management take informed decisions.
- Assist the financial head in
preparation of the annual budget and financial forecasting.
- Monitor
all capital expenditures against the annual budget and work towards
effective cost control while adhering to the departmental vision.
- Present
budget comparisons against the actual on regular basis and highlight any
deviation found to the reporting authority.
- Monitors
cost and profit performance of all departments regularly and suggests
corrective action wherever needed.
- Provide
for timely payment to the vendors as per the purchase order.
- Carry
out daily banking activities including L/C documentation.
- Conduct
departmental audits on regular basis to ensure that all the processes and
documentation is in place.
- Interface
with the external and internal statutory auditors.
- Periodically
review the state of various contracts and their renewal.
- Identify
and implement initiatives for better cost management on a regular basis
- Supervise
the assessment proceedings with income tax, VAT and service tax
authorities.
- Any
other official duty assigned by the hospital administrator
Qualifications
- At
least Secondary School Education (KCSE)
- Fully
qualified accountant CPA (K) / ACCA or its equivalent.
- Specialized
Training/Professional QualificationsBBA/Bcom (Finance/Accounting option)
or its equivalentCPA Finalist
- Other
Competencies/Abilities/Skills Required
- Working
knowledge of accounting systems,
- Analytical,
technical and logical approach to problem solving
- Excellent
interpersonal, oral and written communication skills
- Strong
report writing and presentation skills
- Self-motivated
and quick to take initiative
- Those
with experience with hospitality industry will be an added advantage
- Must
have worked in a similar position for at least three years
How to Apply
Qualified and Interested
candidates who uphold high Christian values should visit www.ncck.org, download the JH JOB APPLICATION FORM 072020 and fill it. All duly filled application forms
MUST be on PDF format as one single file and sent via email to recruitment@jumuiahospitals.org indicating job title in the
email subject line. The application form to be received not later than October
20, 2020. Only shortlisted candidates will be contacted.
DISCLAIMER
The Public is advised
that NCCK/Jumuia Hospitals do
NOT charge any fee whatsoever for application,
processing, interviewing or securing employment.