Position: Accountant (1) Position
Location: Jumuia Friends
Hospital Kaimosi
REF: A-JFHK
Job description
Jumuia Hospitals Ltd. a chain of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya, invites applications from interested and suitably qualified candidates, to fill the following positions in their Hospitals.
To provide and promote
financial accountability, efficiency and effectiveness of the hospital
Responsibilities
- Have good control over receivables – Outpatient
collection, Inpatient collection, Morgue collection and Shop collection
- Control on cash and credit business
- Bank the daily cash collected
- Credit sales follow up to done promptly
- Monitor all services are billed
- Monitor, prevent and control any revenue leakage
in the system
- Audit all inpatient bills to ensure all services
are billed correctly
- Make surprise audit to cash involving departments
like Radiology, Lab, Pharmacy, Wards, Morgue, Shop, Stores
- Periodical audit on all revenue comes in and all
expenses goes out
- Manage petty cash with due care
- Petty cash should not be taken from day to day
collection
- Conduct regular stock takes and balance inventory.
- Pay vendors on time and prioritize the payment
based on criticality
- All financial transactions must be recorded in the
HIMS
- Generate necessary reports as and when requested
by the management
- Guide and manage departments under you efficiently
and effectively
- Wise financial planning must be done for effective
and efficient management of the hospital
- Follow with credit business partners like
Insurance and corporates for prompt payment
- Reconcile bill raised and payment received
- Make internal audit plan for all departments
involve in financial transactions
- Monitor the general functions of the department on
a daily basis to ensure that the process and protocols are being adhered
by in the department related to billing and payment collections.
- Oversee the discharge process and take all
necessary steps to minimize errors in billing during the discharge process
- Roaster Management – Ensure that all shift
responsibilities of Billing assistants are met and proper management of
leave’s and duties of staff is done at all the branches that you are
responsible
- Escalate matters related to various departments to
respective HOD’s for ensuring smooth and trouble free services to the
patients and their attendants
- Maintain the report and follow for the individual
outstanding post discharge. Present data for the same as and when
required. Escalate and recommend cases for waivers/ resolution to the
management for settling the cases
- Recommend cases pre or post discharge for waiver
if some error is found in billing or related to any information flow from
various related departments
- Initiate and recommend service recovery from staff
for any careless error resulting into revenue loss post discussion and
approval from the reporting head.
- Ensure that adequate desk resources and technical
support is available to the billing office
- Initiate and recommend cases for recovery against
credit bills related to staff
- Calculate waivers for staff cases as per the
company policy and process HR approval notes
- Develop and Maintain a good relationship with the
consultants and customers
- Coordinate with various consultants for all
inpatients billing related services and be one point of contact for them
for their queries related the patient’s bills and their shares.
- Ensure follow up and redressal of all possible
internal and external customer grievances
- Improvise on processes and protocols for providing
better service
- Prepare MIS reports and communicate the same to
the management related to billing and collection.
- Ensure that adequate desk resources and technical
support is available to the billing office
- Work out process and protocols across various
departments for ensuring functioning as an integrated system
- Take active interest in the performance management
and development of all team members. Appraise employee performance and
facilitate team engagement activities
- Update staff regularly for any changes in the
department related processes and protocols, take updates from staff for
problems being faced by them
- Liaison with various corporate and government
departments with regard to solving queries raised by them and coordinate
cases for VIP patients
- Prepare and analyze the monthly
financial information and MIS.
- Verifying, updating and timely
generation of the MIS to help senior management take informed decisions.
- Assist the financial head in
preparation of the annual budget and financial forecasting.
- Monitor all capital expenditures against the
annual budget and work towards effective cost control while adhering to
the departmental vision.
- Present budget comparisons against the actual on
regular basis and highlight any deviation found to the reporting
authority.
- Monitors cost and profit performance of all
departments regularly and suggests corrective action wherever needed.
- Provide for timely payment to the vendors as per
the purchase order.
- Carry out daily banking activities including L/C
documentation.
- Conduct departmental audits on regular basis to
ensure that all the processes and documentation is in place.
- Interface with the external and internal statutory
auditors.
- Periodically review the state of various contracts
and their renewal.
- Identify and implement initiatives for better cost
management on a regular basis
- Supervise the assessment proceedings with income
tax, VAT and service tax authorities.
- Any other official duty assigned by the hospital
administrator
Qualifications
- At least Secondary School Education (KCSE)
- Fully qualified accountant CPA (K) / ACCA or its
equivalent.
- Specialized Training/Professional
QualificationsBBA/Bcom (Finance/Accounting option) or its equivalentCPA
Finalist
- Working knowledge of accounting systems,
- Analytical, technical and logical approach to
problem solving
- Excellent interpersonal, oral and written
communication skills
- Strong report writing and presentation skills
- Self-motivated and quick to take initiative
- Those with experience with hospitality industry
will be an added advantage
- Must have worked in a similar position for at
least three years
How to apply
Qualified and Interested
candidates who uphold high Christian values should visit www.ncck.org, download
the JH JOB APPLICATION FORM 072020 and fill it. All duly filled
application forms MUST be on PDF format as one single file and sent via email
to recruitment@jumuiahospitals.org indicating job title in the email
subject line. The application form to be received not later than October 20, 2020. Only shortlisted candidates
will be contacted.
DISCLAIMER
The Public is advised
that NCCK/Jumuia Hospitals do NOT charge any fee
whatsoever for application, processing, interviewing or securing employment.