Title: Receptionist – Advertising
Company,
Location: Nairobi,
Salary: 30K,
Our client is a leading
outdoor advertising company in East and Central Africa. They seek to hire an efficient
Receptionist tasked with manning the front desk in a manner that ensures first
class service for external and internal clients and guests.
Key Responsibilities
- Manage
the main switchboard at all times in addition to handling all the calls
professionally
- Ensure
all visitors that access the offices are well identified by wearing the
Visitor’s tag &/or the reflector jacket for all contractors for ease
of identification.
- Answer
all telephone calls referring them to the relevant persons including sending
them an email if they are out of office.
- Receive,
send and sort letters/parcels and distribute them appropriately.
- Ensure
job cards, artwork and letters directed to the print shop are dispatched
immediately.
- Dispatch
all payslips to relevant staff members as soon as they are availed to you
from the HR Office.
- Take
messages for staff members who are out of office. Send an email to the
staff members with their messages so that they can act upon them.
- Ensure
that the reception area and the boardrooms are in good condition at all
times by utilizing the cleaning crew on board
- Work
closely with the Directors’ PA so as to be able to multi task between her
desk & the reception area whenever she is out of office.
- Work
closely with the HR office and report any challenges that you might face
in the course of your duties.
- Work
closely with the Sales Admin to ensure all walk in clients are
professionally attended to.
- Ensure
all visitors are attended to within 5 minutes; if not relocate them to the
small meeting rooms where they can wait to be attended to
- Be
the face of the company. Ensure you are decent and smart always
- Any
other duties as directed by your line manager
Skills & Qualifications
- Diploma
in Front Office Operations or related field
- At
least 2 years work experience as a Receptionist/Front Office Representative
- Excellent
interpersonal and communication skills.
- Must
be Computer literate
- Fluent
in both English and Swahili
- Ability
to work well under minimal supervision
- A
self-starter with the ability to multitask
- Female
candidates encouraged to apply
How to Apply
If you are up to the challenge, possess the necessary
qualification and experience; please send your CV only quoting the job title on
the email subject (Receptionist – Advertising Company) to vacancies@corporatestaffing.co.ke before Monday 7th September
2020.
N.B: We do
not charge any fee for receiving your CV or for interviewing.
Only candidates short-listed for interview will be
contacted.