The office of Medical Research at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.
Position: Project Administrator
Location: Kenyatta National Hospital
Reporting to: Principal Investigator
Roles and Responsibilities.
· Managing the staff payroll and processing of their benefits. Ensuring all the statutory deductions are submitted on timely basis to the relevant bodies and updated as required
·
Liaising with the Grants management office in University of
Washington and Kenyatta National Hospital to facilitate processing and
management of grant monies.
·
Preparation of monthly invoices and financial reports of the
project expenditures to the donors and Kenyatta National Hospital grants
office.
·
Ensure that project petty cash is available at all times and its
management is according to the set guidelines by the Kenyatta National Hospital
Finance Department.
·
Development of staff job descriptions, coordinating selection,
recruitment and training of the program staff.
·
Assisting in staff performance evaluation, promotion and
termination activities as required.
·
Participating in conflict resolution for the field teams as well
as disciplinary meetings to resolve any misconduct by the project staff.
·
Facilitating the processing and keeping track of all the staff
contracts and the project subcontract. Maintain personnel files i.e. CVs,
appointment letters, contracts, leave records etc.
·
Liaise with the KNH Supply Chain and Procurement office for
procurement of office, lab and clinic supplies for the project as required.
·
Participate in bi-weekly Project meetings to update the team on
administration matters as well as listen to any matters arising from the field
·
Prepare for submission and maintain records of correspondence
with institutional review boards, ethical review committees, donors and
collaborators.
·
Perform day-to-day management of the project team and address
any team issues promptly.
·
Other duties as they may be assigned by the Principal
Investigator.
Academic Qualifications:
·
Bachelor’s degree or Diploma in finance, public relations,
business administration, project management or business management.
·
Additional professional training on Project management or CPA
will be an added advantage.
·
Proficient in MS Office – Word, Excel, PowerPoint as well as,
tracking, document management, and retention tools.
Desired Skills and Experience
·
At least 1 year experience working in the field of project
management or a support role in a complex administrative role.
·
Excellent interpersonal and communication skills required.
Ability to build relationships and rapport with teams, staff, and vendors and
navigate challenging or unexpected circumstances with creativity, calm, and
positivity.
·
Strong analytic, organizational, written, and verbal
communication skills
·
Ability to communicate effectively with persons on all levels
both inside and outside the project on issues that could be complex or
sensitive in nature.
Applications must include the following:
·
CLICK HERE to fill
our online application form
·
Complete detailed CV with 2 referees indicating their telephone
contacts and email contacts
·
MUST attach all the relevant certificates and testimonials
If qualified for the above post, please send your CV to the
email tesnes2018@gmail.com by Close of Business 30th September 2020
