Opportunities at SMEC International
About SMEC: SMEC is a
professional services firm with Australian origins and a global footprint that
provides high quality consultancy services for major infrastructure projects.
SMEC is ranked among the world’s top infrastructure design firms
and continues to win industry awards for technical excellence, design
innovation and the management of environmental and social risks.
SMEC is a member of the Surbana Jurong Group of Companies.
Secretary / Project Administration Assistant
The Role: To perform all
secretarial and Project administrative related tasks and to ensure that Project
documents are to a high quality, controlled and stored in accordance with
project requirements.
Key Responsibilities
·
Management of all Project Office secretarial works including
hard and soft copy filing of all records such as incoming and outgoing
correspondence, meeting minutes, reports and other documents.
·
Handling incoming and outgoing telephone calls & strictly
monitor proper usage of office telephone by all relevant office and project
staff as the case may be.
·
Management of all office administration works including
supervision of project office management.
·
Monitor all email messages as directed by appropriate
supervisors.
·
Maintaining an effective filing system and safekeeping of
confidential documents.
·
Maintaining an effective project register for all incoming and
outgoing letters, reports, drawings and other documents as directed by the Team
Leader.
·
Maintaining the departmental diary i.e. arranging appointments
and meetings.
·
Undertake secretarial work i.e. printing; binding and submission
of reports as directed by Team Leader
·
Coordinating and assisting in logistical preparations for
workshops and meetings.
·
Maintaining general office appearance and cleanliness.
·
Maintaining the Organization’s Inventory.
·
Answering office telephone and communicating messages on time.
·
Administration support to the project staff as and when
instructed by the Project Team Leader
Key Qualifications and
Experience
·
Diploma or bachelor’s degree in Business Management or
Administration;
·
Relevant working experience as office secretary and or a project
Office Administrator
·
General knowledge of computer applications (MS Office) such as
MS Word, MS Excel, Powerpoint etc
How to Apply
Interested candidates should send their updated CVs quoting the
job title on the email subject to, proc.ken@smec.com on or before 28 August
2020.
