Closing date; 5 Sep
2020
Job Title: Intern
Location: Nairobi, Kenya
Department: Regional Support Office
Date: 20/08/20
Description of the unit / department:
Trócaire
is a premium Irish INGO with a number of units/offices based throughout Africa,
Asia, the Middle East and Latin America. The Regional Support Office, Nairobi,
in which this post is based, supports ongoing programmes in the Sudan and
Somalia
Background to the Role:
Trócaire
works in partnership with local communities and organisations to respond to
crises, overcome poverty and promote justice in developing countries. Trócaire
has been in the East Africa Region since 1990 focusing on the issues such as
Women’s empowerment, improving livelihoods, as well as supporting humanitarian
work.During the period of Covid 19 and with shortages in personnel to carry out
key support functions, the Country Management Team has deemed it necessary to
recruit a gifted Intern with all-round skills in programming, writing, basic
budget skills, communication and administration. This is a unique opportunity
for a young graduate to gain exceptional all-round experience of working in a
high quality International NGO.
Reporting to:Finance and Operations Manager or his designee
Safeguarding Programme Participants Policy:
Trócaire
is committed to Safeguarding Programme Participants from Exploitation and Abuse
and has specific policies on this commitment (including a Global Code of
Conduct) which outlines the expected behaviour and the responsibility of all
staff, consultants and other organisational representatives. Any candidate
offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding
Policies and Global Code of Conduct as an appendix to their contract of
employment and agree to conduct themselves in accordance with the provisions of
these documents.\
Contract Duration:1 year
Grade and Scale:Intern Scale
Location of PositionNairobi
Scope of the Role:
The
Intern will work as part of the Regional Support Office team and will assist in
programme support, HR and administration tasks, Institutional Funding support,
as well as documenting and communicating Trócaire’s work to a global audience.
Key Duties & Responsibilities
Programme Support
- Analyse and edit reports with support from the
Programme Support Officer (PSO) and highlight relevant learning and issues
that feed into Trócaire’s ongoing work and Strategic Plan
- Support the Programme Support Officer and other
staff in organising and filing key documentation.
- Assist the PSO in the development of
project/programme reviews and other programme quality related tasks
HR and Administration· Support an effective
leave planning system that ensures good communication and office cover at all
times· Manage Flight Bookings· Ensure that all new staff complete the necessary
HR forms, personal data, group life, medical, next of kin forms· Support the CD
and other line managers in effective staff recruitment and selection processes
from prompt initial advertising through to induction and probation.Communications
- Document stories of change highlighting the impact
of Trócaire’s work to share with potential donors and the Irish public
- Assist the PSOs to document key learning,
successes and challenges for internal reflection
· Provide a local media
round-up on a regular (monthly) basis· Ensure proper note taking at specified
programme meetings.Institutional Funding
- Follow up communications with donors for
Trócaire’s programmes
- Analyse funding and co-financing gaps in
programmes
Assist in the
preparation of proposals and reports for donors, under the supervision of the
Business Development and Grants ManagerOther duties as may be specified by the
Management from time to time and that are consistent with an Intern’s role.
Person Specification –
Essential (E)
(E) Qualification:·
Graduate
level education in development studies, international relations, English
literature or a relevant subject at Masters Level.
(E) Experience:·
Understanding
of project/programme cycle management· Experience of basic financial management
systems and budget monitoring and reporting.
(E) Skills:·
Excellent
communication and writing skills· Excellent interpersonal skills· Proven
organisation and administration skills, including familiarity with standard IT
packages and their applications and specifically Excel/Word· Ability to write
very clear and articulate English
(E) Qualities·
Ability
to work in a fast paced inter-cultural and inter-religious environments·
Enthusiasm and willingness to learn· Ability to adapt to a new working
environment and use own initiative
(E) Other:·
Availability
to adapt well, work outside normal if necessary and be willing to do a wide
variety of office tasks.· Kenyan Citizen or legally entitled to work in Kenya.
Date:05/09/ 2020
How to apply
For the candidate with
the required experience and passion for the role, Trócaire offers a competitive
package and benefits
How to apply Go to:
