Job title: Personal Assistant – Law
Firm
Supporting: Partner/Director
Location: Nairobi
Net Salary: 40k – 45k
Our client is a well-established law firm located in Nairobi. They
seek to hire a personal assistant who will have the primary role of offering
administrative support to the Partner. An ideal candidate should be mature and
have the ability to work in a fast-paced environment that require timely
decisions to be made and implemented. A positive attitude with a knack for
solving problems is critical for the performance of the job. The role may
involve travel out of the duty station from time to time.
- Manage the Partner’s electronic diary, assessing
the priority of appointments
- Communicate and handle incoming and outgoing
electronic communications on behalf of the Partner
- Greet visitors graciously and in a professional
manner, create a good personal image through a neat, clean, businesslike
professional appearance and a positive, cheerful attitude
- Answer phones in a pleasant, helpful and
professional manner, direct all incoming calls to appropriate party
promptly and efficiently, accurately recording messages and reliably
passing messages to recipient in a timely manner
- Be friendly and professional while managing heavy
communications and calendar scheduling (requiring interaction with both
internal and external executives and assistants, as well as consultants,
customers, co-workers and the general public) to coordinate various
complex meetings
- Research and information gathering – writing a
report on researched and gathered information
- Organizing meetings and events – Coordination of
customer’s complaints process
- Minute taking and distribution of any important
communication to members of staffs
- Lead by example and demonstrate a desire to share
expertise, knowledge, and skills with other team members
- Manage travel arrangements for the partner
whenever undertaking business trip (including visas/accommodation)
- Process Partner’s correspondence, ensuring that
incoming correspondence is dealt with by the Partner /or on behalf of the
Partner, or other staff as appropriate
- Maintain Partner’s office systems, including data
management and filing as well as Maintain records of Company’s contacts
- Screen calls, inquiries and requests, and deal
with them when appropriate
- Assist Partner in researching and following up
with action on matters which fall within the Partner’s responsibility –
chasing responses, triggering follow-up action
- Produce documents, briefing papers, reports and
presentations for the Partner
- Organize meetings and ensure that Partner is well
prepared for those meetings, preparing agendas, pre-meeting briefings and
meeting papers
Qualifications
- Bachelor’s degree in Business Administration or
its equivalent
- Minimum five (4) years’ experience in a similar
position in a busy environment
- Excellent planning and organizing skills
- A pleasant personality with positive attitude
- Outstanding communication skills
- Discreet, confidential and with high level of
integrity
- Demonstrated ability to work and deliver
effectively under pressure
- Mature and able to work effectively with teams
How To Apply
If you are up to the challenge, possess the necessary
qualification and experience, please send your CV only quoting the job title on
the email subject (Personal Assistant – Law Firm) to vacancies@gaprecruitment.co.ke by
or before Friday 24th July 2020.