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Office / Admin Assistant Job in Nairobi, Kenya

Job Title: Office / Admin Assistant

Location: Nairobi
Department: Administration
Reports to: Managing Director
Salary: 20,000 – 25,000
Duties and Responsibilities
·         Identify and Manage all the pre-qualifications and present them to the Management for review and approval.

·         Sourcing for relevant tenders.
·         Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting issues.
·         Ensures all relevant documentation for bid proposals is complete and accurate.
·         Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed out.
·         Prepare written proposals, financial proposals and attach all the relevant documentation.
·         Observe tender deadlines and deliver before/on time.
·         Contribution in cost and price calculations.
·         Coordination of tender reviews and deadlines and adjust them to the frameworks given.
Sales and Marketing
·         On the days you are not preparing tenders you will be selling and marketing the company’s services.
·         Social media marketing.
·         Telesales and email marketing.
·         Pre-planning weekly sales prospects.
·         Networking, Cold calling and visiting potential customers.
·         Sending proposals.
·         Record information on a database and maintain clients’ databases.
·         Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education etc.
·         Negotiating the sales and clinching business with clients
·         Assist with general office administration functions.
·         Compile and update the bids/quotations register.

·         Compile and check bids and quotations with the administrative responsiveness criteria.
·         Keep record of all approved submissions in a file.
·         Monitor validities of closed tenders.
·         Write monthly reports on tenders evaluated.
·         Arrange bid committee meetings with all role-players .
·         Distribute adjudicated submissions to relevant Units.
·         Degree in Sales and Marketing or Business Management.
·         Previous experience in Sales and marketing (social media marketing will be an added advantage).
·         Strong time-management and organizational skills.
·         Ability to coordinate several tasks at the same time.
·         Well-developed negotiation skills.
·         Self-motivated and hardworking.
·         Good understanding of the Tender Management Process.
·         Excellent communication and negotiation skills in both written and spoken.
·         Proficiency in Office Computer applications.
Personal Attributes
·         Result oriented
·         Integrity
·         Interpersonal Relations
·         Self-driven
Key Skills
·         Communication
·         Analytical
·         Planning
·         Negotiation
·         Customer care
·         Computer literacy
How to Apply
Interested candidates are invited to strictly email their cover letter and CV with the subject, Administrative Assistant to by 26th June 2020.
Only short listed candidates will be contacted.

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