EACOR is currently recruiting for the
position of a Finance Officer.
The organisation’s work is focused on
promotion of realization of human rights with specific reference to Economic,
Social and Cultural rights commonly referred to as ECOSOC rights or ESCRs.
Eastern Africa Collaboration for
Economic, Social and Cultural Rights (EACOR) is registered as a Nongovernmental
(NGO) in Kenya.
EACOR exists to challenge systemic
issues that perpetuate abuse of human rights, shrinks the democratic space for
meaningful civic engagement, and institutions that discriminate and exclude the
most vulnerable groups from a rights based perspective.
Job Title: Finance Officer
Location: Nairobi
Job Title of Immediate Supervisor: Regional Director
Contract Duration: Full Time, 1 Year, Renewable
Job Summary: Responsible for the overall
implementation of the finance function of EACOR
Main Duties and Responsibilities
·
Implement financial policies and
procedures in accordance with EACOR and donor requirements
·
Ensure that adequate financial
controls are in place to maintain propriety and proper accountability of
expenditures and custody of the organisation’s assets
·
Establish and effectively manage an
efficient system for requisition, allocation and accountability for funds.
·
Ensure financial transactions are
properly authorized, recorded (using an approved Accounting Software Package),
have adequate supporting documentation, filed, maintained and can be easily
extracted for the purpose of preparing financial statements and analysis for
the purpose of reporting and audits
·
Prepare quarterly financial forecasts
and requests to be approved by the Regional Director for advancement of donor
funds in line with project work plans.
·
Continuously monitor budgets and
ensure that all projects and other expenditures are strictly within budget and
are allocated to the correct budget lines.
·
Preparing timely and reliable
periodic project financial documents and reports for approval by the Regional
Director for internal management, presentation to the regional board and for
submission to the donors.
·
Carrying out regular monitoring of
the bank account(s) and preparing the monthly bank reconciliations for approval
by the Regional Director.
·
Ensures that Petty Cash Account is
properly maintained and disbursements are made based on approved Petty Cash
Vouchers and that all payments are accounted for and supported by appropriate
receipts.
·
Manage the preparation of the Payroll
and ensure timely payment of staff salaries and payroll deductions including
preparation and filing of monthly and annual tax, NHIF and NSSF as well as
withholding tax returns.
·
Ensure timely preparation of accurate
half yearly and annual financial statements for audit, and prompt filing of tax
and NGO Coordination board returns
·
Check and ensure that all procurement
processes and expenditures are in accordance with EACOR’s policy and that all
payments are supported by appropriate supplier receipts (AND NOT CASH SALE
RECEIPTS) including ETR receipt where applicable.
·
Work with the Programme Officer and
under the guidance of the Regional Director to ensure proper preparation and
administration of budgets.
·
Work with the Office Administrator to
ensure that all assets and staff of the organisation are adequately insured and
ensure timely payment for the relevant insurance premiums
·
Liaises with Office Administrator to
carry out timely payments of all administration expenses such as office rental,
electricity water internet/telephone and any other utility bills.
·
Review internal controls of the
organization and recommend any changes to the Regional Director and EACOR
Board.
·
Assist the Regional Director in the
day to day management of the organisation’s cash flow.
·
Perform any other relevant duties as
assigned by the Regional Director in line with the organisation’s goals
Employee Specifications
Qualifications
Minimum
·
Professional Accounting qualification
such as CPAK, ACCA or Equivalent
Desirable
·
A Bachelor’s Degree in commerce (BCOM
accounting) will be an added advantage.
Experience, length and type
Minimum
·
Minimum 3 years of working experience
in a busy accounting environment, preferably with an NGO.
·
Hands on skills in the use of MS
word, Excel (Spreadsheet) and Internet/Windows Outlook. Proficiency in the use
of QuickBooks required
Other attributes
·
Thorough knowledge of generally
accepted accounting principles and practical applications of financial systems.
·
Should have strong interpersonal
skills and be a team player.
·
Demonstrate ability to communicate
clearly and effectively.
Internal and External Contacts Required for the Successful
Performance of the Job
Contact: Regional Director
Purpose: Consultation on financial
management issues; strategic planning; reporting
Frequency: As required
Nature: Face to face; meetings
e-mails, plans reports
Contact: Programme Officer
Purpose: Consultation on financial
management issues; and reporting
Frequency: As required
Nature: Face to face; meetings
e-mails, plans reports
Contact: Office administrator
Purpose: Providing leadership;
consultation; planning
Frequency: As required
Nature: Face to face; meetings; ;
plans and emails and telephone
Contact: Funding agencies
Purpose: PR; reporting
Frequency: Regularly
Nature: Meetings, telephone, e-mail;
reports
Contact: Collaborators
Purpose: Consultations; networking;
PR
Frequency: Regularly
Nature: Meetings, telephone; letters
Contact: Consultants
Purpose: Direction; quality control
Frequency: As required
Nature: Meetings, contracts, e-mail
Nature and Amount of Supervision Required for the Successful
Performance of the Job
·
Works independently and Consults with
the Regional Director.
Types of Decisions and Recommendations Made by the Finance/
admin Manager
·
Makes important decisions on EACOR’s
general financial matters in consultation with the Regional Director. These may
include budget development and budget reallocation etc.,
Access and Custody of Important and Confidential Information
·
He/ she is custodian of important,
confidential and sensitive EACOR financial documents.
Job Conditions
·
Job is sensitive and demanding.
·
Jobholder has his own office and
computer.
·
Job requires long hours of
concentration.
Key Performance Indicators
·
Effective participation and input in
financial budget preparation, alignment with donor requirements,
implementation, monitoring and variance reporting.
·
Timely preparation of payroll,
payment of salaries and statutory and other deductions.
·
Accurate and timely financial
reports, tax and NGO Board returns
·
Clean audit reports
·
Harmonious relations with the
Regional Director, staff, funding agencies, partners, auditors, banks and all
other stakeholders of the organisation.
·
Ensure all organisation’s objectives
are met on time in full.
·
Enhanced organisation’s profile
achieved.
·
Excellent public image of the
organisation maintained.
·
Excellent teamwork and effective participation
in all internal and engagements with partners and stakeholders
·
Elicits donor confidence and
satisfaction
How to Apply
Those interested should send their
applications to the Regional Director EACOR email info@eacornet.org and cc
director@eacornet.org by 25th June 2020.
Honass Apartments, No. D1, Junction
of Ole Odume & Riara Roads
P. 0. Box 3917 – 00 I 00 Nairobi,
Kenya
Tel: +254 705 321 094
Email: info@eacomet.org
Web:www.eacornet.org
