Position:
Senior Executive Assistant
Reporting to: CIC Group Chief Executive Officer
Job description
Your role will involve managing the Group Chief Executive’s office
and offering support in executing his role. You will work closely with the
Group CEO and other Senior Executives in managing the various subsidiaries
under CIC Group. Your role shall be aligned to the strategic goals and
objectives of the Group CEO.
Responsibilities
- To act as first point of
contact to GCEO, proactively and promptly reviewing and tracking incoming
enquiries such as emails, invitations, complaints and correspondence and
responding directly, delegating to colleagues, or advising on responses to
the GCEO; providing clarity of outcome/actions and ensuring these are
followed to resolution in a professional manner;
- To maintain short, medium and
long-term diaries for the GCEO, making necessary travel, meeting and other
arrangements for appointments;
- To make administrative
arrangements and the planning for internal and external meetings,
conferences and attend as necessary; operating a system to ensure the GCEO
is fully briefed for meetings, including recommending solutions where
appropriate;
- Proper management
(direct/indirect) of projects that the GCEO’s office may be participating
in;
- Carry out market intelligence
on a monthly basis for the GCEO;
- Identifies and resolve problems
that would not require the Group CEO’s direct involvement. This is done in
accordance with priorities, policies, commitments, and program goals of
the company;
- To provide high-level
secretariat support to key internal and external meetings involving the
GCEO, including preparing agendas, coordinating or writing papers,
producing minutes, and ensuing follow-up actions are progressed;
- To liaise with external bodies
with which the GCEO requires representation and is involved as required;
- To prepare and edit correspondence,
reports, memos, message point, speeches and presentation material as
required; noting the need for accessibility in all documentation from all
sources;
- Organizing and maintaining
files and records;
- Welcomes guests and customers
by greeting them, in person or on the telephone; answering or directing
inquiries;
- Assists in coordinating the
agenda of senior management team meetings. Prepares an account of the
meetings and designates and follows up on assigned action items.
- Monitoring GCEO’s office budget
to ensure it is within the allocated limits and make amendments where
necessary;
- Supervising Office support
staff including the Executive Assistant for optimum day to day efficiency
and productivity, and conducting their annual performance appraisals;
- To undertake any other
reasonable duties as requested.
Qualifications
- Bachelor’s degree in a relevant
field with part qualification in relevant professional field;
- Up to four (4) years’ relevant
experience
- A self-starter, capable of
acting on own initiative and proactively managing competing demands and
pressures and able to multi-task effectively;
- Must be able to work
collaboratively, with a range of colleagues in the wider organization, as
well as external stakeholders;
- Excellent interpersonal,
diplomatic, oral communication skills;
- Demonstrable level of numeracy
and ability to analyze statistical and financial data;
- Confidence in working with
senior internal and external stakeholders;
- Well placed sense of judgment
and stakeholder management skills, able to exercise absolute discretion
and confidentiality;
- Evidence of an ability to
“think outside the box” and generate and implement creative solutions;
- To be able to work with
versatility, meeting unexpected, very tight deadlines on occasion, being
able to prioritize as required and able to work autonomously;
- Have strong attention to
detail; and
- Highly competent IT skills
across standard Microsoft packages;
How to apply
If you meet the above, send your updated resume to the address
below indicating on the subject of your email the job title. Ref: Application
for Senior Executive Assistant to:
THE GENERAL MANAGER –
HUMAN RESOURCES & ADMINISTRATION
CIC GROUP LTD
Strictly through Email: gceo@cic.co.ke
The application should reach us before close of business on Friday,
3rd July 2020.
Due to the urgency, we will be reviewing applications as they are received.
Please note only short listed candidates will be contacted. If you do not hear
from us by Friday, 31st July
2020 consider your application unsuccessful.
