Business Administrator Job in Nairobi, Kenya

Job Vacancy: Business Administrator – Land Survey

Location: Kilimani, Nairobi
Our client, a land & engineering survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team.
Job Summary: Responsible for organizing the company’s day-to-day operations. Provide clerical support to managers and employees and coordinate all daily administrative activities. Should be able to ensure office policies and procedures run smoothly.

Key Duties & Responsibilities:
Business Administration
·         Maintain proper documentation of client projects, files, reports and any hard copies.
·         Manage office diary in regard to meetings, upcoming events registrations, appointments and communicating this on time to the Supervisor
·         Respond to client emails and respond in a timely manner.
·         Track inventory of company assets and condition of item when checked out and returned
·         Conduct orientation of new employees.
·         Make travel arrangements for employees.
·         Book meetings and schedule important projects and activities
·         Prepare meeting rooms and refreshments for clients
·         Handle queries from clients on behalf of the field team
·         Maintain office cleanliness in the office (windows, floors, utensils)
·         Subscribe to digital newspapers and coordinate for hard copies when digital copies are not available.
·         Order office stationery and supplies.
·         Deliver and collect parcels.
·         Print, copy and scan office documents
Business Development
·         Research, compile and accurately prepare tender documents in line with the requirements of the tender document.
·         Deliver tender documents and attend tender opening meetings.
·         Actively keep track of trends in the industry, sign up for events, exhibitions, meetings, networking forums and associations related to the industry.
·         Seek to understand procurement procedures and financial calendars of projects by key institutions in the industry eg Government of Kenya, World Bank, UN, FAO, WHO etc

·         Develop quotations for projects as requested by clients.
·         Generate invoices and follow up on payments from clients.
·         Ensure timely payment of service providers.
·         Oversee and manage the department’s financial and budgetary activities.
·         Track expenses and company expenditure to identify areas to cut costs and improve performance.
Social Media
·         Write, edit and publish engaging posts for various social networks, including Facebook, LinkedIn, Twitter and Instagram
·         Select appealing images and videos to complement text
·         Update social media pages with compelling company news
·         Respond to questions and comments on the company’s social media pages in a timely and accurate manner
Key Requirements
·         Minimum work experience of 3-4 years in a similar role.
·         Bachelor’s Degree in Business Administration, Finance, Sociology and any other related field
·         Experience in office operations
·         Business development skills
·         Technical skills e.g survey data analysis and business intelligence.
·         Management skills (budgeting, business knowledge and people management)
·         Proficient is MS Office (Word, Excel, PowerPoint)
·         Familiarity with social media platforms
·         Excellent communication and interpersonal skills
·         Highly organized and able to multitask
·         Decision making
·         Negotiation, persuasion and teamwork
·         People management
Deadline: Interested parties should send their online applications on or before 22nd May 2020
Correspondence: Detailed CV to be submitted online at
Applications not meeting minimum requirements will not be considered.
Only shortlisted candidates will be contacted.