Job Re-Advertisement: Administrative Assistant
Biodiversity and Biosafety Association
of Kenya (BIBA-Kenya) is a coalition of over 60 Farmer organizations, animal
welfare networks, consumer networks; faith-based organizations; and
community-based groups. They all have an interest and work in the areas of
environment, agriculture, health and biodiversity.
BIBA-Kenya wishes to engage an
Administrative Assistant to support project administrative duties, management
and implementation.
Qualified and interested candidates
are herein requested to respond to this advert appropriately
The Administrative Assistant will
report to the Finance Officer.
Responsibilities:
·
To assist the day to day running of
the BIBA Kenya Secretariat
·
To assist in the organization of the
logistics of BIBA Kenya events, meetings, forums, travel as advised.
·
To maintain the BIBA Kenya filing
system, contact lists
·
To answer and direct calls and
provide information to visitors in the office
·
To maintain supplies inventory by
checking stock to determine inventory level; anticipating needed supplies;
placing and expediting orders for supplies; verifying receipt of supplies
·
To cover the reception desk when
required
·
To prepare invoices and receipts as
required
·
Carry out administrative duties such
as filing, typing, copying, binding, scanning etc.
·
To compile data related to attendances
in meetings and events
·
To undertake any other relevant
duties as may be delegated or instructed by the supervisor
Requirements:
A minimum of a diploma in Project
management / IT / Agricultural / Environmental sciences related disciplines
from a reputable institution.
The applicant should have basic
accounting skills preferably ATD 1-3 or CPA 1-2 with knowledge of office
management systems and procedures, logistics, excellent time management skills
and strong organizational and planning skills.
Terms of Service & Remuneration
This is not a salaried / remunerated
position and the person to be engaged will benefit from a decent allowance.
The candidate who will secure this
opportunity will be engaged on a probation period of 6 months as an intern
after which there will be a performance appraisal done on him/her to determine
competency before being confirmed as the administration assistant. The terms
will then be revised.
Location: The person to be engaged will be
based in Thika within the BIBA-Kenya offices.
Deadline and Application Procedure
Deadline for submission of the
applications will be Thursday 28th May, 2020.
Applications to should include a
Cover letter and CV only as attachments to be sent by email only to:
The National Coordinator,
Biodiversity and Biosafety Association of Kenya
Biodiversity and Biosafety Association of Kenya
E-mail: bibakenya2020@gmail.com
with the subject line “Application
for Administrative Assistant”
Ref: Administrative Assistant
28/05/2020.
Hand delivered applications will not
be accepted.
