Job Purpose
Reporting to the Head of HR, this role
will manage the HRMIS Project working closely with the HR team, the vendor,
Finance team and the ICT team to ensure successful implementation of the HRMIS.
The role will also ensure that the project scope, time and cost are as per
expectation and every milestone is met during the project cycle. The
post-holder will ensure that all installation and development activities are
executed in a planned and coordinated manner.
Key Responsibilities
- Initiate and maintain overall project
coordination, implementation and documentation while ensuring a strict
adherence to project timelines;
- Ensure that the vendors clearly understand KWTRP
needs by preparing clear terms of reference(ToR) for User Acceptance
Testing, documentation related to controls, security and segregation of
duties.
- Prepare a schedule and track the activities
that will adequately account for the implementation of controls identified
in KWTRP processes and prepare weekly status reports from the project
team, analyse results and troubleshoot problem areas.
- Develop, document and manage a suitable
project plan to ensure that overall timelines, as specified in this document
are adhered to and ensure the project is implemented according to project
scope, goals and deliverables that support the delivery of the HRMIS
project.
- Oversee the submission of the following key
documents and the delivery of the key stages of the project including the
various modules within the given timeframe;
- The interface strategy describing high level
interface points between the vendor software and existing KWTRP systems.
- Data conversion strategy describing the
existing data elements that would be converted and the process to be
followed for the same.
- Solution design strategy including the system
test strategy.
- Risk management strategy identifying,
analyzing, and evaluating the project risks and the process to be followed
in mitigating those risks .
- Training strategy, describing the proposed
approach in providing training to various categories of users.
- Change management strategy and post
implementation strategy.
- Act as one of two (2) key contacts for the
selected Supplier, and ensure that all communications are copied to the
Head of HR being the Project Owner.
- Effectively communicate project expectations
to team members and stakeholders in a clear and timely fashion with weekly
Status Reports and project team meetings.
- Document and escalate any risks, delays and
emerging issues in the project delivery or cost implications before they
occur and follow up on their closure. Proactively manage changes in
project scope, identify potential crisis and devise contingency plans.
- Provide custodianship of the HRMIS project
portfolio. Work with cross-functional teams and service providers in
ensuring the project is run in a controlled environment using established
project management methodologies and operating procedures. Oversee project
sign off, contract and SLAs are in place.
Qualifications
- Degree in Business Information Technology or
IT related field with a professional qualification in Project Management.
A Master’s degree will be an added advantage.
- Minimum 6 Years’ experience in managing
projects using project management tools.
- Certification in Prince2 Practitioner or PMP
is mandatory. Certification in ITIL or Prince2 Agile will be an added
advantage.
- Knowledge of project management framework best
practices as defined under Prince2 or PMBOK and demonstrated ability to
implement Project Management Office successfully.
- Demonstrated successful management(5Years) of
technical services function at Senior position.
Competencies
- Have essential in-depth knowledge and
experience in HR Management Information Systems and demonstrated
excellence in successfully implementing HRMIS projects.
- Have good communication and interpersonal
skills.
- Be able to meet assigned deadlines and uphold
team spirit.
- Troubleshooting capacity and clarity of thought.
- Good understanding of Project Management
Framework.
How To Apply
To apply for this post click http://jobs.kemri-wellcome.org/ you
must be a registered user. Log into your account then go to Vacancies, view the
post and click on the button: “Apply for this job”.All applicants are required
to state their current/last salary.
Candidates must supply an email and
telephone contact that will be used when offering interviews. Only
shortlisted candidates will be contacted. The application closing date is 10 April 2020.
KEMRI-Wellcome Trust Research Programme
(KWTRP) is an equal opportunity employer. Direct or indirect canvassing will
lead to automatic disqualification. KWTRP does not charge a fee at any
stage of the recruitment process (application, interview, meeting, processing,
training or any other fees).
