Mercy Corps
Job Title: Finance and Grants Officer
Location: Maralal, Samburu
Position Status: Full-time, Regular
Salary Level: 5
Current Team Member: New Position
About Mercy Corps: Mercy Corps is
a leading global organization powered by the belief that a better world is
possible.
In disaster, in hardship, in more
than 40 countries around the world, we partner to put bold solutions into
action — helping people triumph over adversity and build stronger communities
from within.
Now, and for the future.
Mercy Corps began working in Kenya in
2008 and has to date built a robust and diverse portfolio of programs aimed at
sustainably improving the lives and livelihoods of Kenyans affected by poverty,
resource scarcity and conflict.
To do this, we deliver integrated
programming to strengthen resilience, market and governance systems, address
the root causes of conflict, and equip vulnerable populations- in particular youth,
women, adolescents and marginalized social groups- with the skills,
opportunities and resources they need to be healthy, productive, and drive the
development of their communities.
Mercy Corps Kenya also collaborates with Mercy Corps teams and partners in
neighboring countries to implement a number of multi-country and cross-border
programs.
Program / Department Summary: USAID’s Office of Food For Peace (FFP) awarded a Mercy Corps-led
consortium of Kenyan and international partners with a five-year Development
Food Security Activity (DFSA) in Turkana and Samburu Counties.
The Mercy Corps’ NAWIRI consortium
brings together the global leadership, research capacity, technical expertise,
and implementation experience necessary to partner with local institutions to
test, adapt, and scale evidence-based solutions.
The program requires a robust
county-centered design with government leadership, active engagement from
communities, the private sector, and civil society. Together we will
sustainably reduce persistent acute malnutrition for vulnerable populations in
Turkana and Samburu counties.
The Mercy Corps Finance Department is
responsible for all financial functions in Nairobi and Maralal. This includes,
but is not limited to, accounting, payments and banking, payroll, budgeting,
financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department
ensures compliance with donor regulations as well as Mercy Corps’ internal
policies and procedures. In its role as a support to the Program Department,
the Finance Department provides timely reports and assistance to the Chief of
Party and the Field Team to ensure that financial resources are utilized
appropriately, efficiently, and effectively.
General Position Summary: The Finance & Grants Officer will work under the direction
of the Finance Manager and have oversight of the Finance Assistant to ensure
processing and recording of payment transactions are done in timely and
accurate manner.
The Finance & Grants Officer is a supervisory position and the expectation
is for strong collaboration with all team members (including program and
operations departments), resolute fiduciary responsibility of all financial
resources and high professional standards with a willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures.
Essential Job Responsibilities
Financial management
·
Work with Finance Manager and Field
Director to plan and implement systems for financial operations in accordance
with the Mercy Corps Field Finance Manual and donor regulations. This includes
systems for Cash Flow management, consolidation of accounting information,
internal controls, financial reporting, financial record keeping, grant
management and compliance.
·
Perform financial review of purchase
requests, purchase orders, and payment requests to ensure compliance with MC
policies and procedures and donors grants and contracts requirements.
·
Provide guidance, training, and
consultation on compliance with Mercy Corps policies and procedures as well as
donor compliance requirements to all staff and partners.
·
Support the Finance Manager to
improve and enhance the efficiency of existing control systems and develop
Standard Operating Procedures for accounting.
·
Supports field connection transaction
entry with the assigned batch
·
Maintain the un-cleared cash advance
file and prepare past due advance reports
·
Assist with audit related
requirements (timely documents retrieval, filing after audit completion,
proving additional assistance as necessary)
·
Work with the program teams with field cash reimbursements
·
Perform regular and spot cash counts
for the Maralal Field office
·
Ensure all finance documents are
properly labelled, filed and stored in a clear and easily accessible manner
following Field Finance Manual
·
Submission of all original vatable
invoices to Nairobi for VAT claim on timely basis for VAT claim
·
Ensure quality control of financial
documents for completeness and proper referencing before archiving
·
Responsible for cash and bank
vouchers filing, statutory audit reports and other financial documents filing
and maintenance of filing system (Hard copy and electronic) according to MC
Procedures; manage finance archives and ensure monthly update of the Finance
archiving index
·
Create and sustain a work environment
of mutual respect where team members strive to achieve excellence.
·
Support an environment of cooperation
and collaboration that instills a high level of Team Spirit.
·
Promote accountability, communicate
expectations and provide constructive feedback via regular feedback.
·
Contribute to country team-building
efforts, help team members identify problem-solving options, take ownership and
be accountable.
·
Any other duty as may be assigned
Grants Management
·
Assist with follow up on subaward
compliance issues and audits and document resolutions.
·
Ensure proper organization of
subaward files
·
Assist in sub award site audits and
prepare site visit reports
Organizational Learning: As part of our commitment to organizational learning and in
support of our understanding that learning organizations are more effective,
efficient and relevant to the communities they serve, we expect all team
members to commit 5% of their time to learning activities that benefit Mercy
Corps as well as themselves.
Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts
toward accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while actively
engaging beneficiary communities as equal partners in the design, monitoring
and evaluation of our field projects.
Team members are expected to conduct
themselves in a professional manner and respect local laws, customs and MC’s
policies, procedures, and values at all times and in all in-country venues.
Knowledge and Experience
·
A degree in accounting or a relevant
business field.
·
Minimum CPA 3 or other relevant
accounting qualification.
·
At least four years, experience in
accounting, bookkeeping or cashiering, including experience with double-entry
accounting preferably in an international NGO.
·
Familiarity with major international
donor rules and non-profit accounting.
·
Familiarity with computerized,
double-entry accounting software.
·
Strong computer skills in MS Office
programs, particularly Excel
·
Accuracy in the processing of cash
transactions, mathematical aptitude and attention to detail.
·
Excellent oral and written English
skills.
How to Apply
For the detailed position description
and application procedure please visit the following link: https://bit.ly/34EDXpr
Applications should be submitted on
or before 30th April, 2020 and will be reviewed on a rolling basis.
Only shortlisted candidates will be
contacted.
Mercy Corps does not charge any fees
at any stage of the recruitment and selection process.
