Personal Assistant Job in Kenya

Position: Personal Assistant

Job description

We are looking to fill the position of a Personal Assistant who is highly motivated and self-driven individual to fill the position. The Personal Assistant will offer personalized secretarial and administrative functions in a well-organized and timely manner. The PA will work on a one-to-one basis on a broad range of tasks.

Responsibilities

· Understands and communicates the company’s mission and objectives.

· Devising/maintaining office systems, including data management and filing

· screening phone calls, enquiries and requests, and handling them when appropriate

· Articulate in Organizing and maintaining director’s diaries and making appointments

· Dealing with incoming email, faxes and post, often corresponding on behalf of the director

· Carrying out background research and presenting findings

· Producing documents, briefing papers, reports and presentations

· Organizing and attending meetings and ensuring the Director is well prepared for meetings.

· Possess strong interpersonal skills to effectively communicate with staff, coworkers, and general public

· Proficiency in Microsoft Word, Excel, Outlook and other computer packages.

· Possess self-motivational skills in order to achieve goals without close supervision

· Strong organizational skills with good time management and planning skills

· Must be able to handle multiple duties in a fast-paced environment

· Manages with integrity, honesty and knowledge that promote the culture, values and mission of the organization. Minimum Requirements

· Manage and follow up on site managers in different construction sites

· Follow up with different suppliers on deliveries of building materials

· Good in handling pressures, analyzing and following up tasks

· has business management experience

· perfect in efillling

· can measure performances and good in evaluations

· can set targets on director’s behalf and has ability to follow me up in any means to achieve this targets

· Disciplined with some experience in ICT, Finance, Hr, sales, operations, logistics, construction and business development.

Qualifications

Bachelor’s Degree in Business administration, /PR/Communication or related field
Minimum of 3 years’ experience in the same capacity in a busy organization.
Proven work experience as a personal assistant/ administrator.
MUST have worked in a construction company.
Good command of English language.
A discrete and confidential person.
A person who is able to multi task.
Must be very neat and presentable
Attach a passport photo with the cv