Location: Nairobi,
Salary: 35k-40k,
Our client is a leading Outdoor sports
company in Nairobi. They seek to hire a highly organized office administrator
who has the ability to multitask and handle the different tasks assigned.They
will be tasked with ensuring efficient office operations, coordination and
management of the bookings as well as the smooth running of the different
activities in the company.
Key Responsibilities
- Support systematic filing of all hard and soft
documents allowing easy retrieval of files and documents while ensuring
they are secure and accessible.
- Maintain accurate corporate Sales record
through a cloud-based system
- Capture sales and generate sales reports.
- Assist with calendar bookings and provide
real-time scheduling of clients.
- Manage all bookings and ensure that any
hitches are resolved promptly.
- Supervise and manage the staff at the site.
- Handle all incoming guests, manage visitor
flow and ensure the site is prepared before the clients come in.
- Maintain supplies inventory by checking stock
to determine inventory level, anticipating needed supplies, placing and
expediting orders for supplies.
- Manage office petty cash, bank reconciliation
and handle General office administrative issues.
- Assist in handling a second company which is a
design and print company
- coordinate activities between clients and the
designer in the designing company.
- Lead and contribute to team effort by
accomplishing related results.
- Maintain polite and professional communication
via phone and e-mail.
Skills & Qualifications
- Diploma or a Bachelor’s Degree in a
Business-related field.
- Minimum 3-4 years’ experience in a similar
position
- Must possess excellent communication and
interpersonal skills.
- Must demonstrate the ability to move with
speed and handle multiple tasks at once.
- Strong prioritization and administrative
skills
- Must be keen to detail.
- Ability to meet pressing deadlines, collect
data and communicate it in a comprehensive report.
