Position: Finance & Administration Officer
Location: Nairobi, Kenya with frequent field travel
Reporting to: Finance and Administration Manager
Starting date: ASAP
Job description
The Kenya Legal & Ethical Issues Network on HIV and AIDS
(KELIN) was established in 1994 and registered as a Non-Governmental
Organization (NGO) in 2001. While initially conceived to protect and promote
HIV-related human rights, its scope has since expanded to include: sexual and
reproductive health and rights, key and affected populations, as well as women,
land and property rights. KELIN advocates for a holistic and rights-based
system of service delivery in health and for the full enjoyment of the right to
health by all, including the vulnerable, marginalized and excluded populations
in these four thematic areas.
KELIN Kenya is looking for an ambitious and driven
individual to take up the role of Finance and
Administration Officer. The ideal candidate will play an active role in
assisting the Finance and Administration Manager in the day to day
running of the department. The position will require a native understanding of,
and professional training in accounting (CPA-Certified Public Accountant).
Additionally, the successful applicant will be expected to work with
computerized accounting systems and to maintain accurate and meticulous
financial records that will be critical in the overall planning and
implementation of all the thematic areas’ programs and activities. As the
Finance and Administration Officer (FAO), they will also be required to
support the thematic areas in providing reports to donors, and ensuring the
smooth functioning of the department by assisting in the implementation of HR policies,
procedures, and administrative systems.
The Finance and Administration Officer will provide the
KELIN team with appropriate finance, human resource and administrative support
to effectively implement program activities as outlined below:
Responsibilities
Finance
- The
F&A Officer will be responsible for maintaining KELINs financial
integrity, preparing all financial reports efficiently, and by following
international financial reporting standards, international accounting
standards, as well as other relevant donor requirements.
- In
consultation with Finance and Administration Manager (FAM), regularly
review and implement budgets and take part in resource mobilization
activities based on the Resource Mobilization Guide and KELIN Strategic
- Establish
program financial management systems, procedures, and controls to ensure
consistency with KELINs Standard Operating Procedures and the relevant
donor and government
- Coordinate
requests for funds to ensure all programs have necessary funding for
operations, coordinate and oversee the tendering and procurement of
services and products required for smooth operations of the
- Advise
program staff on financial health through the provision of regular and
timely financial expenditure
- Review
and approve all vouchers prepared (disbursement, receipt, and general
journal vouchers) for expenditures and ensure that expenses are
reasonable, allowable, and allocable to the
- Produce
budget projections, analysis, and reports for review and action by the
Finance and Admin
- Coordinate
all audits within
- Coordinate
financial and contractual requirements for grants to local organizations
and technical services provided to the program.
Human Resource:
- Oversee
payroll procedures and HR policies for all staff; ensure adherence to
Kenyan labour laws, and manage all tax
- Ensure
personnel files are well kept and regularly
- Coordinate
recruitment and induction of the new staff in line with KELIN
- Assist
in leave management.
Administration:
- Assist
in arranging logistics for various activities within the entire
- Develop
and maintain effective office systems (e.g. IT support, office
maintenance, fixed assets, supplier contract) and ensure they comply with
KELIN
- Design
and maintain a proper filing and administrative system for the entire
organization.
- Maintain,
monitor, and order all office and stationery supplies for both the
Nairobi, and field
- Assist
in the administration of petty cash for both offices. Required
qualifications and experience.
- Bachelor’s
degree in Commerce, Finance or Accounting.
- Certified
Public Accountants’ holder or relevant
- At
least 3 years’ experience in finance, HR and office administration;
ideally for an
- Experience
in setting up and implementing
- Experience
in book keeping and computerized accounting
- Experience
in reporting to donors in an NGO
- Experience
in HR policies, procedures, and administrative
- Experience
in setting up and implementing office
Qualifications
- Commitment
to accuracy and attention to detail
- Excellent
interpersonal skills and ability to relate to people at all levels internally
and externally. Ability to plan, strike balance, and cope with competing
priorities
- Good
written and verbal communication
- Computer
literacy – skilled and confident user of Microsoft office applications
such as Word, Excel, PowerPoint, Outlook and calendar
- Fluency
in English
How to Apply
Interested applicants should address their application and
CV, information on current salary, benefits and contact details of three
referees to the Finance and Human Resource Manager on e- mail address applications@kelinkenya.org ; copied to info@kelinkenya.orgby 27th March 2020. Interviews will be conducted on a rolling basis.
