Executive Assistant Job in Nairobi, Kenya

Position: Executive Assistant

Location: Nairobi
Job description
The successful candidate will ensure provide administrative and secretarial support to the Director; ensuring day to day functioning of the office; coordinating office management activities; managing the office’s interface with other departments and external parties. Generally ensure duties of the Director’s Office are carried out effectively and seamlessly.

  • Organise, manage and run the Directors Office to include filter of incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Director’s attention;
  • Draft, type and dispatch memoranda, acknowledge letters and responses to correspondence, and follow up with relevant action officers;
  • Proof read routine documents prepared for the Director’s signature in consultation with originating officers;
  • Prepare various reports for Director’s Office including  creation of spreadsheets, charts, databases, and application of relevant software;
  • Draft correspondence, speeches, presentations, and announcements from the Director’s Office;
  • Schedule meetings between the Director and key stakeholders within and outside the company and effectively manage the diary;
  • Draft agendas, compile and distribute relevant documents and briefings, take minutes and maintain records for the Director’ meetings;
  • Prepare Board Papers on time in collaboration with other departments and stakeholders;
  • Maintain and manage Executive Director action log across all organization engagements both internal and external;
  • Compile, schedule and prioritise engagements, appointments, invitations, and other requests for weekly dairy meetings;
  • Make travel arrangements for the Director, coordinating flights, accommodation and other itinerary specifics;
  • Coordinate logistics and documentation for visiting delegations; and
  • Provide administrative support to the Director including preparation of administrative forms and processing of requests.
  • A Bachelor’s degree in Management, Business Administration, Office Management Secretarial Studies, Communication, Public Relations or related disciplines;
  • A minimum of 7 years’ experience as Executive or Administrative Assistant to a Director, Chief Executive Officer or Chief of Party preferably of an international, multicultural organisation;
  • Advanced Information technology skills including word, excel, access, PowerPoint Ms outlook; and
  • Highly developed analytical skills with ability to prepare, analyse and interpret data and reports.
  • Organizational and planning skills;
  • Superior written and verbal communications skills in English and Swahili;
  • Information gathering and analytical skills;
  • Problem analysis and solving skills;
  • Quick judgment and decision-making ability;
  • Self initiative;
  • Attention to detail and accuracy;
  • Interpersonal skills;
  • Highly numeric;
  • Communications and negotiation skills; and
  • Ability to manage senior executives of the board and the management committee.
How to Apply
Send your updated CV to recruitment@sheerlogicltd.com by 16th March 2020. Clearly indicate the job title. Unemployed candidates who FIT the profile above are encouraged to apply.