Job Vacancy: Executive
Assistant
The successful candidate will ensure
administrative and secretarial support to the Director; ensuring day to day
functioning of the office; coordinating office management activities; managing
the office’s interface with other departments and external parties.
Generally ensure duties of the
Director’s Office are carried out effectively and seamlessly.
Key Result Areas
·
Organise, manage and run the
Directors Office to include filter of incoming visitors, correspondence, emails
and telephone calls, highlighting urgent and priority matters requiring the
Director’s attention;
·
Draft, type and dispatch memoranda,
acknowledge letters and responses to correspondence, and follow up with
relevant action officers;
·
Proof read routine documents prepared
for the Director’s signature in consultation with originating officers;
·
Prepare various reports for
Director’s Office including creation of spreadsheets, charts, databases, and
application of relevant software;
·
Draft correspondence, speeches,
presentations, and announcements from the Director’s Office;
·
Schedule meetings between the
Director and key stakeholders within and outside the company and effectively
manage the diary;
·
Draft agendas, compile and distribute
relevant documents and briefings, take minutes and maintain records for the
Director’ meetings;
·
Prepare Board Papers on time in
collaboration with other departments and stakeholders;
·
Maintain and manage Executive
Director action log across all organization engagements both internal and
external;
·
Compile, schedule and prioritise
engagements, appointments, invitations, and other requests for weekly dairy
meetings;
·
Make travel arrangements for the
Director, coordinating flights, accommodation and other itinerary specifics;
·
Coordinate logistics and
documentation for visiting delegations; and
·
Provide administrative support to the
Director including preparation of administrative forms and processing of
requests.
Requirements
·
A Bachelor’s degree in Management, Business
Administration, Office Management Secretarial Studies, Communication, Public
Relations or related disciplines;
·
A minimum of 7 years’ experience as
Executive or Administrative Assistant to a Director, Chief Executive Officer or
Chief of Party preferably of an international, multicultural organisation;
·
Advanced Information technology
skills including word, excel, access, PowerPoint Ms outlook; and
·
Highly developed analytical skills
with ability to prepare, analyse and interpret data and reports.
Key Skills
·
Organizational and planning skills;
·
Superior written and verbal
communications skills in English and Swahili;
·
Information gathering and analytical
skills;
·
Problem analysis and solving skills;
·
Quick judgment and decision-making
ability;
·
Self initiative;
·
Attention to detail and accuracy;
·
Interpersonal skills;
·
Highly numeric;
·
Communications and negotiation
skills; and
·
Ability to manage senior executives
of the board and the management committee.
How to Apply
Send your updated CV to
recruitment@sheerlogicltd.com by 16th March 2020.
Clearly indicate the job title.
Unemployed candidates who FIT the
profile above are encouraged to apply.
Do not apply for the position if you
do not fit the profile.
